Catholic Charities, Diocese of Trenton · 9 hours ago
Administrative Assistant I
Trenton, NJ
Full-time
Hybrid
New Grad, Entry LevelCatholic Charities, Diocese of Trenton is seeking an organized and detail-oriented Administrative Assistant to provide administrative support to their team. The role involves performing various administrative tasks to assist in the operations of the organization, particularly in support of individuals struggling with mental health issues.
Health CareNon ProfitSocial
Responsibilities
Performs moderate level administrative functions (word processing, excel, and/or other MS Office applications)
May assist with bi-weekly and hourly payroll information
Prepares bank deposits and statements of revenue as needed
Enter Patient demographic and insurance information to EHR
Process patient payments and follow up on account balances
Complete payroll and timesheets
Prepares and submits billings as needed
Assists with statistical reporting and facilities management as needed
Responsible for disbursement, maintenance and reconciliation of petty cash as required
Establishes, maintains and updates the filing system
Compiles reports; updates, checks and completes records, forms and documents
Processes and distributes confidential and sensitive documents
Answers phones, greets consumers/visitors
Performs other general clerical duties (typing, filing, distributing mail, etc.)
Operates and maintains a variety of office equipment
Qualification
Required
Excellent verbal and written communication skills
Medical administrative support experience, preferably in a mental health setting
Strong patient service skills with the ability to effectively communicate and interact with individuals experiencing mental health challenges
Proficiency in using electronic medical record systems, such as Therapy Notes, to input patient information and maintain accurate records
Knowledge of front desk operations, including scheduling appointments, verifying insurance coverage, and managing phone systems
Familiarity with medical office or dental office procedures and protocols
Company
Catholic Charities, Diocese of Trenton
Catholic Charities, Diocese of Trenton is a nonprofit that provides social and crisis services to people impacted by trauma and adversity.
Founded in 1913
501-1000 employees
Funding
Current Stage
Late StageRecent News
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2025-05-25
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2025-05-24
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