Finnegan, Henderson, Farabow, Garrett & Dunner, LLP · 1 day ago
Rankings, Submissions, and Awards Specialist
Palo Alto, CA, USA
Full-time
Onsite
Mid Level
$80K/yr - $95K/yr
4+ years expFinnegan, Henderson, Farabow, Garrett & Dunner, LLP is a leading law firm specializing in intellectual property services. They are seeking a Rankings, Submissions, and Awards Specialist to maintain market recognition for the firm by contributing to and submitting to directories and publications, while enhancing the firm's efficiency in this area.
Law Practice
Responsibilities
Lead case summarization and processing efforts for the firm, including drafting summaries. Work with attorneys to gather information about specific cases, matters, and attorney achievements
Work with others to coordinate and maintain the firm’s experience management system to track summaries on the firm’s cases/matters, tagging to the associated attorneys as well
Oversee the case win process and draft work summaries for external marketing materials and surveys. Process the summaries and track attorney responses. Coordinate adding the information to the experience database from internal email messages regarding case outcomes, case/matter summaries for surveys, and representative engagements posted to the website and used in external marketing materials
Work with attorneys to gather information about specific cases, matters, and attorney achievements
Assess the value in participating across various opportunities and make recommendations to relevant stakeholders as to whether the firm should participate
Maintain submissions dashboard to proactively begin drafting survey and directory submissions for internal review. Align submissions with the business strategies of the firm and strictly follow client preferences and ethical considerations
Track the firm’s response to surveys requesting information on the firm, its practices, offices, and attorneys, working with other departments to track their response to non-practice-specific surveys
Draft compelling narratives about the work and accomplishments, highlight the success of the firm’s attorneys, firm strengths and developments, and client accomplishments. Coordinate review and completion
Manage client referee tracking and data maintenance, including securing approval from attorneys
Evaluate the merits of new directories, respond to inquiries regarding participation, and if responding, develop firm data and profile information. Track assessments and feedback in CRM
Liaise with the editors and researchers at publications to understand and keep up with methodology and submission guidelines and use that information to enhance future submissions
Answer inquiries from various ranking/directory publications and identify and communicate opportunities with the applicable team members
Coordinate and maintain the firm’s various directory listings and profiles, including Managing Intellectual Property, The Legal 500, Intellectual Asset Management, World Trademark Review, etc
Execute the checklist to promote firm and attorney rankings/ awards externally and internally and track accordingly. This includes but is not limited to:
Communicate to the relevant stakeholders when new rankings/results are published
Draft press releases, media mentions, and social media posts and coordinate with team members on posting accordingly
Track individual and firm rankings and coordinate updates to marketing materials and professional biographies as appropriate
Provide periodic reports on survey and directory activity, including success rates of awards submissions
Monitor the progress of projects to meet schedules and other deadlines. Role includes working with vendors, department staff, and other firm personnel to facilitate workflow
Conduct process improvement and tactical analysis after each annual or periodic cycle for rankings and submissions and make recommendations for improving specific submissions steps or the overall process
Maintain files related to job responsibilities, including firm experience, surveys, awards, directories, checklists, etc
Coordinate the creation and review of various department procedure sheets as needed
Develop and monitor annual budget for relevant areas of responsibility
Provide support on other projects and serve as back-up, as needed. Assume all other tasks assigned by CMO, directors and managers
Qualification
Required
Bachelor's degree in communications, public relations, marketing, journalism, or a relevant field required with at least 4 years of experience in a professional services environment
Familiar with annual and periodic rankings published by American Lawyer, Law360, Legal 500, Intellectual Asset Management, World Trademark Review, and Managing Intellectual Property, among others
Excellent writer
Strong communication, oral, written, and interpersonal skills; ability to influence persuasively and effectively with a collaborative orientation, particularly via writing. Detail oriented with good grammatical, editing, and proofreading skills
Detailed organization and project management skills; demonstrated ability to navigate sensitive and difficult situations with ease, strong analytical and problem-solving skills, and ability to think critically. Ability to set priorities, plan, organize, follow-through, delegation, and negotiation skills is required
Ongoing and proficient use of technology applications that are commonly deployed to organize information, schedule calls and meetings, coordinate tasks, and manage projects
Ability to handle confidential and proprietary information relating to the firm and its clients
Polished presentation and interpersonal communication skills required to work with attorneys and staff and to be an effective external representative of the firm with clients, prospects, professional peers, consultants, media, and vendors
Able to be a self-starter and work independently as well as within cross-functional teams
Comfortable working in a fast-paced environment, able to prioritize multiple tasks, and complete simultaneous assignments with minimal supervision
Experience with Windows-based word processing, database programs, and spreadsheets
Ability and willingness to be a team player and to work overtime when necessary
Benefits
A full range of medical, financial and/or other benefits dependent on the position will also be offered.
Company
Finnegan, Henderson, Farabow, Garrett & Dunner, LLP
When your most valuable assets are ideas, innovation, and brand—you need the best.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Keith Whitman
Chief Operating Officer
Aaron Parker
Partner
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