Lowenstein Sandler LLP · 21 hours ago
Legal Records Specialist
Roseland, NJ
Full-time
Onsite
Mid, Senior Level
$70K/yr - $75K/yr
5+ years expLowenstein Sandler LLP is one of the most sophisticated law firms in the United States, seeking a Legal Records Specialist. This role involves overseeing client services, file retention procedures, and providing training on records policies while maintaining excellent working relationships with support departments.
Document PreparationFinanceLegalLegal Tech
Responsibilities
Oversee and assist various client services, including transfer of files to and from clients and other external parties
Oversee and assist with the Firm’s file retention and disposition procedures
Utilize the Firm’s Conflicts database to process unidentified mail
Back-up Manager with the orientation of attorneys and paralegals, providing training on Firm’s records policies and procedures for same as well as refresher courses to existing secretarial and paralegal staff
Back-up Manager with maintaining relevant department information on the Records page on the firm intranet (HUB)
Assist Manager with special projects and regularly communicate project status
Assist Manager with implementation of departmental policies and procedures
Work to improve current record-keeping processes
Build and maintain excellent working relationships with other support departments
Provide guidance to Records Assistants
Seeking feedback from others and opportunities to master new skills
Input, update and search for data in the records management system
Retrieve, deliver and pick up files as requested
Move boxes within buildings (often requiring heavy lifting)
Coordinate deliveries and pick-ups with offsite storage vendor
Organize and maintain all file rooms and stack area
Interfiling of documents for files in storage and special projects as requested
Participate in knowledge-building professional activities, such as industry-specific list services and memberships in professional groups
Stay abreast of best practices in records management environment
Other tasks as assigned
Qualification
Required
Five or more years of legal records management experience
Considerable knowledge of records retention and storage procedures
Strong computer and database skills
Advanced knowledge of legal-specific automated records management systems, preferably File Trail and iManage
Knowledge of Microsoft Word, Excel, and Outlook
Advanced oral and written communication skills
Strong analytical, interpersonal, and organizational skills
Analytical person who works well under pressure
Ability to manage several projects concurrently while producing necessary results and meeting deadlines
Ability to interact effectively with internal client base, always upholding a professional and cooperative demeanor
Strong customer service skills and ability to work in a team environment
Excellent organizational skills
Strong leadership abilities
Ability to maintain a reliable attendance record, arriving to work in a timely manner and observing prescribed work breaks and meal periods
Become familiar with and adhere to all Firm policies and procedures
Ability to work overtime when needed
Physical ability to lift fifty (50) pounds
Benefits
Coverage options for medical, dental, vision, prescription drug, life insurance, disability, FSAs, 401K, and paid time off
Company
Lowenstein Sandler LLP
Lowenstein Sandler is a national law firm with over 400 lawyers working from five offices in New York, Palo Alto, New Jersey, Utah, and Washington, D.C.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
William Farrell III
CFO
Michael Caplan
Chief Operating Officer
Recent News
globallegalchronicle.com
2025-11-05
globallegalchronicle.com
2025-10-30
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