Intermountain West Joint Venture · 5 days ago
Agreements and Budget Specialist
Seattle, WA
Full-time
Onsite
Entry, Mid Level
$45K/yr - $65K/yrIntermountain West Joint Venture (IWJV) is hiring an Agreements and Budget Specialist. This position supports the IWJV’s business model of achieving partnership-based bird habitat conservation through shared investments by public and private entities, focusing on financial operations including budgets, agreements, grants, and compliance.
Government Administration
Hiring Manager
Megan McGrath
Responsibilities
Develop cooperative and inter/intra-agency agreements as needed, following U.S. Fish and Wildlife Service (FWS) guidelines, to advance IWJV programs and initiatives
Develop service contracts and sub-awards
Administer cooperative and inter/intra-agency agreements, contracts, sub-awards, etc. This includes:
Working with cooperative agreement holders to develop service contracts and sub-awards that support and advance IWJV programs and initiatives
Using templates provided, drafting service contracts and sub-awards, negotiating terms, and gathering signatures
Developing modifications as needed
Tracking progress towards goals and objectives and completion of deliverables
Reviewing invoices and providing payment approval based on work progress and deliverables
Reviewing deliverables, addressing issues (if needed), and providing final approval
Monitoring compliance with agreement terms and requirements
Serving as point of contact for the IWJV on administrative and financial issues
Working with the project lead to track income and expenses
Providing billing instructions to ensure expenses are drawn from proper accounts
Assisting with the compilation of progress and final reports
Following FWS guidelines to close out agreements
Tracking the status of active financial agreements and summarizing agreements as needed
Training staff on agreement requirements, budgeting structures, reporting expectations, and cost-tracking
Maintaining electronic copies of all files
Use of QuickBooks for data entry, reporting, and assisting with overall management and quality control
Assist in the development of the annual budget and forecasting future budget scenarios
As tasked, provide billing instructions to ensure expenses are charged to the correct agreements and funding sources
Guide staff on how to prepare and maintain accurate project budgets
Track expenditures and ensure alignment with approved financial plans
Develop, maintain, and enforce accounting and financial policies and procedures
Serve as a resource for interpreting internal financial policies
Develop multi-year financial projections and scenario models to support strategic planning
Identify financial risks and opportunities, providing recommendations to leadership on long-term stability
Analyze financial performance data and prepare clear, actionable insights for decision-makers
Contribute to the development of grant/philanthropic funding proposals as requested
Provide assistance in the administration of grants or donations received including monitoring requirements and progress, contributing to funder reports, tracking “match” contributions, and other aspects of grant administration
Qualification
Required
Minimum of a Bachelor's degree in Business, Finance, Public or Non-Profit Administration, or a similar field preferred
Experience in budgeting and financial management
Experience in developing agreements or sub-awards
Understanding of grant and contract financial requirements, especially for federal funding sources
Ability to work independently and efficiently, take initiative, and provide innovative approaches
Proficient use of Google Workspace tools (Docs, Sheets, Slides, Calendar) and Microsoft Office applications (Word, Excel, PowerPoint)
Strong coordination skills—excellent written communication, time management, detail oriented, organization, teamwork, and flexibility
Preferred
Experience with QuickBooks (preferred); interest in learning, developing, and growing new QuickBooks skills to meet the needs of the IWJV
Benefits
Full medical, dental, vision, and pharmacy coverage
Generous paid leave
Paid federal holidays
401(k) retirement with an employer contribution
Professional development opportunities as negotiated with the supervisor and approved by the IWJV Coordinator
Performance-based financial awards
An encouraging, supportive, and flexible work environment
Company
Intermountain West Joint Venture
Intermountain West Joint Venture believes in forging productive, lasting relationships built on trust and respect with a diversity of partners, fostering innovations in our work, and producing tangible, on-the-ground results for habitat conservation across private and public lands in the West.
Founded in 1994
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase