United Public Adjusters & Appraisers, Inc. · 4 hours ago
Executive Assistant
Melville, NY
Full-time
Onsite
New Grad, Entry LevelUnited Public Adjusters & Appraisers, Inc. is dedicated to advocating for policyholders and ensuring optimal outcomes for insurance claims. They are seeking a proactive and detail-oriented Executive Assistant to support operations, manage communications, and assist in administrative tasks within a fast-paced environment.
InsuranceProfessional ServicesProperty Insurance
Responsibilities
Prepare and distribute key documents
Track outstanding tasks and ensure timely follow‑up
Keep communication and workflows organized and efficient
Enter and update contacts, notes, and activities in our CRM
Maintain data accuracy across systems
Consolidate information and support basic reporting
Assemble and send informational packets and proposals
Manage digital and physical mailings
Ensure timely delivery of essential materials
Coordinate calendars, meetings, and presentations
Manage confirmations, reminders, and logistics
Serve as a polished, professional point of contact
Assist in organizing company events, community activities, sponsorships, and networking functions
Support on‑site logistics and follow‑up tasks
Enter new contacts and event details into the CRM
Qualification
Required
Experience in Executive Assistant, Administrative, Operations, or Project Coordination roles
Familiarity with CRM systems
Exceptional organizational skills and attention to detail
Ability to manage multiple priorities in a fast‑paced environment
Clear communicator with a proactive, solutions‑focused mindset
Interest in learning new systems and professional growth
Benefits
Health Insurance
401(k) with company match
Generous paid time off
Tuition reimbursement & professional development
Long‑term growth potential within a supportive, expanding organization
Company
United Public Adjusters & Appraisers, Inc.
United Public Adjusters & Appraisers, Inc. understands the importance of business continuity when business disruption such as a flood or fire happens.
Founded in 2008
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Philip Maltaghati
Co-CEO, United Public Adjusters - Insurance Adjuster, Property Expert, Negotiator, Board Member
Company data provided by crunchbase