Ambience Healthcare · 1 day ago
Onboarding and Recruiting Coordinator
San Francisco, CA
Full-time
Onsite
New Grad, Entry Level
$75K/yr - $95K/yr
0+ years expAmbience Healthcare is the leading AI platform for documentation, coding, and clinical workflow. They are seeking an organized and detail-oriented Onboarding & Recruiting Coordinator to manage end-to-end logistics for onboarding and interview processes, ensuring a welcoming experience for new hires and candidates.
Artificial Intelligence (AI)Health CareInformation TechnologyMedical
Responsibilities
Host onsite candidates and manage all interview-day logistics — greetings, rooms, meals, timing
Partner with recruiters to support scheduling and maintain speed-to-schedule expectations
Keep hiring processes, interviewer materials, and operational documentation up-to-date in Notion
Track improvements, maintain templates, and strengthen operational systems across Talent
Own all onboarding logistics — calendars, sequencing, timing, presenter coordination, room setups, and live troubleshooting
Ensure materials are current, presenters are aligned, and sessions run smoothly end-to-end
Manage lunch logistics, onsite support, equipment setup, and real-time operational needs
Upload session recordings, maintain trackers, and keep all prep workflows on schedule
Build and update the onboarding compilation deck before each cohort
Keep agendas, org charts, session materials, and links accurate, consistent, and polished
Perform quality checks, flag inconsistencies, request revisions, and coordinate backup presenters
Maintain onboarding documentation in Notion, including templates, checklists, SOPs, and tool instructions
Send thoughtful welcome emails, pre-reads, and session materials to new hires
Coordinate cohort social events, founder dinners, and team gatherings
Prepare fun facts, pre-reads, and contextual information for presenters and leaders
Send post-program surveys and drive continuous improvement based on feedback
Qualification
Required
0–3 years in coordination, People Ops, Recruiting, HR, or similar operational roles
Excited to be onsite consistently for onboarding cohorts and candidate interviews
Exceptional organizational skills and attention to detail
Ability to remain calm, resourceful, and solutions-driven in dynamic environments
Strong written and verbal communication abilities
Proficiency — or eagerness to become proficient — in Notion
Preferred
Experience with ATS platforms, scheduling tools, or HR/People Ops systems
Benefits
Health, dental, and vision coverage
Quarterly retreats
Unlimited PTO
401(k) plan
Company
Ambience Healthcare
Ambience Healthcare develops an AI operating system used for documentation, coding, and clinical workflows in healthcare organizations.
201-500 employees
Funding
Current Stage
Growth StageTotal Funding
$319.29M2025-07-29Series C· $243M
2024-02-06Series B· $70M
2022-04-25Series A
Leadership Team
Nikhil Buduma
Co-Founder & CEO
Michael Ng
President & Chairman
Recent News
2026-01-10
Precedence Research
2025-12-04
Company data provided by crunchbase