Hutchinson Community College · 22 hours ago
Facilities Office Manager/Receptionist (STF3162)
Hutchinson, Kansas, United States
Full-time
Onsite
New Grad, Entry LevelHutchinson Community College is seeking a Facilities Office Manager/Receptionist to provide clerical support and assist with day-to-day operations. The role involves performing general office duties, managing deliveries, and ensuring high-quality customer service for faculty, staff, and community members.
Higher Education
Responsibilities
Perform general office duties and provide clerical support including, but not limited to answering phones/taking messages, word processing, directing customer inquiries, data entry, making signs/flyers, copying, scanning, maintaining electronic files, organizing, etc
Assist with incoming and outgoing deliveries
Assist facilities employees with procuring materials, equipment, etc
Assist Director and Coordinators with the day-to-day operations
Create work order requests
Prepare and process purchase orders
Maintain documentation, maintenance, and testing of the following items: security & fire alarms, sprinkler systems, emergency lights, fire extinguishers, GFCI, and Fire Marshal inspections
Coordinate Surplus inventory
Oversee usage of HutchCC Credit cards
Provide high quality customer service and support for faculty, staff, students, venders, and other community members
Arrive on time for work, attend work regularly, and successfully complete the responsibilities of the position
Comply with HCC policies, procedures, and practices
Serve actively on campus committees
Perform other responsibilities as assigned by the Facility Coordinators and Director of Facilities
Qualification
Required
High school diploma or equivalent required; Associate degree preferred
Professional phone and receptionist skills required
Demonstrated competence through education and/or work experience in the following skills: Computer: keyboarding, word processing, data entry, spreadsheets, Access, Excel, and other window-based programs; calculator/adding machine operation, filing and record keeping
Practice good customer service and maintain confidentially in an office-centered environment
Excellent organizational skills required
Proven ability to: work independently, efficiently, accurately, and reliably; exhibit appropriate professional standards of personal conduct on the job, communicate effectively and tactfully with a wide variety of people; and handle information in a confidential manner
Establish and maintain effective professional relationships with staff, students, faculty and other HutchCC customers
Physical requirements: exhibit manual dexterity to dial a telephone, to enter data into a computer, and to operate additional office equipment; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; use appropriate judgment and to apply tact and courtesy in difficult situations; understand words and respond effectively and appropriately; visual acuity to view a computer terminal; Medium/Indoor and outdoor work environment/ light to medium physical demands capacity
Mental requirements include the ability to learn and comprehend basic instructions about the position
Essential functions and the physical and mental qualifications must be performed with or without reasonable accommodation
Successful completion of a physical capacity screening and drug screen required
Company
Hutchinson Community College
Hutchinson Community College is a school in Hutchinson.
Founded in 1928
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Joshua E. Long
PART-TIME INSTRUCTOR IN THE FINE ARTS AND HUMANITIES DEPARTMENT
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