WilmerHale · 2 days ago
Legal Secretary - Transactional
San Francisco, CA
Full-time
Hybrid
Entry Level
2+ years expWilmerHale is a leading, full-service international law firm with a commitment to providing quality legal services. The Legal Secretary - Transactional will ensure efficient daily administrative operations for a legal team, manage communications, and support business development efforts.
Intellectual PropertyLegalVenture Capital
Responsibilities
Assumes responsibility for ensuring the efficient daily administrative operations of the assigned legal team. Communicates with attorneys and secretarial teammates to help balance the team’s workload to ensure completion of projects within established time frames and quality standards; seeks assistance from the Secretarial Resources Supervisor when workload demands and deadlines require
Demonstrates expertise in the firm’s technology systems. Composes correspondence, data and presentations as requested, with strong attention to detail. Demonstrates knowledge of the firm’s policies and all applicable administrative procedures
Assumes responsibility for assigned attorneys’ business email and calendars as appropriate; provides reminders and follow-up; proactively coordinates schedules and reimbursements associated with meetings and travel; and prepares meeting materials in advance
Manages and maintains an organized electronic filing system, using the firm’s record management system. Manages the lifecycle of work matters by assisting attorneys in engaging new clients, opening new matters and coordinating the conflicts process, drafting engagement letters, communicating with clients, monitoring client metric reports, maintaining client budgets, managing the monthly client billing process, and coordinating the matter closeout process
Supports attorneys’ business development by tracking speaking engagements, maintaining contacts, conducting research and preparing reports and presentations as needed
Proactively provides quality service to internal departments and external parties by interacting professionally and displaying a “can do” attitude via electronic and print correspondence, when answering telephone calls, taking and relaying messages, greeting visitors and coordinating attorney, client or other inquiries in the absence of the attorney. Maintains a professional relationship with other legal counsel, courts, agencies and professional organizations with whom the attorney(s) works. Acts as liaison with the firm’s internal service departments to ensure the provision of quality services to the legal team and WilmerHale’s clients
Demonstrates teamwork by utilizing workflow tools to share work and provide administrative support to other secretarial teams, or as requested by the Secretarial Resources Supervisor, whenever workload permits; contributes to the integration and training of new legal and support staff
Demonstrates discretion when handling sensitive or confidential information
Assumes additional responsibilities as requested
Qualification
Required
Good oral and written communication skills, including thorough knowledge of business English, grammar, spelling, and punctuation and ability to compose routine business correspondence
Strong interpersonal skills, including the ability to work effectively with people at all levels, both inside and outside WilmerHale
Proficiency with computer skills, including Microsoft office products
2+ years administrative experience, preferably in legal or professional services organization, a plus
Preferred
BA/BS preferred
Company
WilmerHale
WilmerHale provides legal representation across a comprehensive range of practice areas that are critical to the success of our clients
1001-5000 employees
H1B Sponsorship
WilmerHale has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (7)
2024 (8)
2023 (11)
2022 (10)
2021 (9)
2020 (8)
Funding
Current Stage
Late StageLeadership Team
Christopher Rose
Partner
Javad Mostofizadeh
Partner
Recent News
2026-01-22
2025-12-08
globallegalchronicle.com
2025-11-06
Company data provided by crunchbase