Vibrant Emotional Health · 7 hours ago
Administrative Assistant
New York, NY
Full-time
Onsite
Entry Level
$27.47/hr - $32.97/hr
3+ years expVibrant Emotional Health is dedicated to providing high-quality emotional wellness services and support. The Administrative Assistant will support the clerical and administrative needs of the department, managing a wide range of executive support functions to enhance the efficiency of the Field Office staff.
Health CareHospitalNon ProfitPersonal HealthWellness
Responsibilities
Function as an assistant to the New York City Field Office Director/Children’s Unit staff maintaining schedules, coordinating travel, processing requests through the State Financial System (SFS), assisting with final drafts and coordinating major project deliverables
Develop and coordinate office procedures, management and tracking systems in all high-priority areas including personnel, certification scheduling, and incident and audit tracking, as well as overseeing office filing systems
Organize meetings and assist with the coordination of regional conferences and events; Schedules regular and ad hoc meetings on behalf of the Director and for the staff
Draft clear, concise and accurate reports and correspondence, design formats for data collection, assist with analysis, and submit reports on behalf of the Director. Record meeting minutes and generate accurate and timely reports that outline discussion and identify next steps
Coordinate Personnel activities including orientation, mandated and in-service training and support to new and existing staff regarding policies, equipment, software, travel, time and attendance, schedules, car scheduling and maintenance, and assists in onboarding and offboarding staff
Ensure the office environment is safe, functional and comfortable and address any environmental or equipment issues as they arise
Maintain logs for all vehicles assigned to the Field Office and ensure that all vehicles are inspected on time and serviced as needed
Communicate by phone, mail, e-mail, fax and in person with: Directors of Community Service, agency directors and staff, recipients and families to ensure that requests for information, complaints and incidents are channeled quickly and appropriately
Communicate with OMH Commissioner’s Office and various divisions and bureaus to ensure timely communication and coordinate meetings, teleconferences and conference calls
Qualification
Required
Bachelor's degree preferred
3 years of administrative experience
Proficiency in Microsoft Office Suite and Google Suite
Benefits
Medical
Dental
Vision
Supplemental income insurance
Employer paid disability insurance
Employer paid life insurance
Pre-tax FSA for medical and dependent care
401K available
Company
Vibrant Emotional Health
Vibrant Emotional Health delivers health-care services & emotional support and mental support care.
1001-5000 employees
H1B Sponsorship
Vibrant Emotional Health has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (4)
2024 (3)
2021 (5)
Funding
Current Stage
Late StageTotal Funding
unknown2020-10-01Grant
Leadership Team
David Greenberg
Chief Financial Officer
Tia Dole
Chief 988 Suicide and Crisis Lifeline Officer
Recent News
2025-11-20
2025-08-06
Company data provided by crunchbase