Oregon Health & Science University · 17 hours ago
AP Accounting Specialist (Accounting Specialist)
United States
Full-time
Remote
Entry, Mid Level
$26/hr - $35/hr
2+ years expOregon Health & Science University is seeking an AP Accounting Specialist to manage the review and input of invoices into their financial systems. The role involves processing invoices, maintaining financial records, resolving discrepancies, and providing customer service in a high-volume environment.
EducationHealth CareUniversities
Responsibilities
Match purchase orders to invoices and enter invoices into Oracle and OnBase. Perform high complexity work including: AP invoice charge verification vs. purchase orders, confirmation of purchase approval and verification that goods and services purchased have been received through the 3-way invoice matching procedures, ensuring that proper coding, approvals and required backup documentation are in place, payment authorization and processing
Reconcile processed work by verifying entries and validating payee information, amount, payment terms, payment method, accounting / funding information
Follow processing priorities guidelines in order to ensure appropriate and timely recording of expenditures in the OHSU financials, as well as minimizing the risk of missing early payment discounts
Review items included on invoices to ensure appropriate processing of item lines, freight, shipping and handling
Review tax items to ensure appropriate billing and follow-up with vendors in case of tax lines that are not applicable to OHSU (such as sales tax for Oregon shipping addresses)
Send applicable notifications for invoice holds to departments in a timely manner
Ensure that proper coding, approvals and required backup documentation are in place for processing of a variety of payables including invoices, vendor payments, non-employee travel reimbursements, payments for study participants
Ensure compliance with applicable policies and procedures
Work on statement reports, invoice hold report, returned check reports. Verify monthly vendor accounts and balance statements
Resolve returned checks in a timely manner
Review monthly invoice hold reports and resolve discrepancies
Collaborate with Vendor Desk to update vendor records
Identify opportunities for increased efficiency, compliance and cost savings
Identify opportunities for revenue such as early payment discounts and electronic payment rebates. Analyses payment methods to ensure efficiency and cost-effectiveness
Review excessive freight charges and notify departments. Work with the departments and vendors to resolve the freight charges
Review invoice payment terms and notify the manager in case of discrepancies
Follow-up with departments and vendors in a timely and professional manner in regard to invoice, requisitions and purchase orders discrepancies
Assist departments in resolving invoice holds in a timely manner
Demonstrate attention to detail accuracy and efficiency when reviewing discrepancies
Partner with the Purchasing Department in resolving complex invoices holds
Participate in AP process improvement projects
Respond to emails and phone calls in a timely manner and provide high quality customer service to internal and external customers
Qualification
Required
Completion of Associate's degree in accounting/bookkeeping and two years of accounting technician/bookkeeping experience; OR
Four years of accounting technician/bookkeeping experience; OR
Equivalent combination of experience and training
Preferred
Oracle EBS experience
Benefits
Healthcare for full-time employees covered 100% and 88% for dependents.
$50K of term life insurance provided at no cost to the employee.
Two separate above market pension plans to choose from.
Vacation - up to 200 hours per year dependent on length of service.
Sick Leave - up to 96 hours per year.
9 paid holidays per year.
Substantial Tri-Met and C-Tran discounts.
Employee Assistance Program.
Childcare service discounts.
Tuition reimbursement.
Employee discounts to local and major businesses.
Company
Oregon Health & Science University
OHSU is a health and research university provides patient care, research, education of the next generation of health care.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$36.6MKey Investors
U.S. Small Business AdministrationNational Institute of Allergy and Infectious DiseasesHyundai Hope On Wheels
2024-09-25Grant
2022-11-21Grant· $4.7M
2022-09-27Grant· $0.3M
Leadership Team
Tarek Salaway
Chief Executive Officer, OHSU Health
Lawrence Furnstahl
Executive Vice President & Chief Financial Officer
Recent News
News-Medical.Net
2026-01-16
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