USAJOBS · 1 day ago
CONTRACT SPECIALIST (T32)
Montgomery, Alabama, USA
Full-time
Onsite
Entry, Mid, Senior Level
$50K/yr - $97K/yr
1+ years expUSAJOBS is seeking a Contract Specialist (T32) for the AL 187TH Fighter Wing, National Guard. The role involves procuring materials and services, preparing quotations and proposals, and monitoring contract performance to ensure compliance with regulations and customer needs.
ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Follows established procedures to procure off-the-shelf materials, which are available from numerous commercial sources, and are easily identified by common names for which standard price lists are available. Responds to customer needs to procure repetitive items or services for which specifications have become standardized and where established competitive markets and price competition exists. Reviews requisitions to determine if proper specifications or purchase descriptions are included in solicitation documents. Suppliers are generally available, however; performs search of the market or uses sole source suppliers as required or necessary to complete procurement actions. Selects clauses to cover special conditions, such as inspection and acceptance, marking and packaging, quantity variation, price differential, or transportation costs. Contacts technical personnel to resolve questions of applicability of specifications, classifications of terms, or acceptance of substitute items. Meets with commercial representatives to discuss procurement needs, quality of items or services, current market prices, or delivery schedules. Ensures completed actions are in compliance with regulatory requirements and responsive to customer needs. Determines appropriate contract type and method of procurement (oral, formal advertising or negotiation) based on nature of the requirement, urgency of need, estimated cost, market conditions, and applicable procurement policies and regulations. (40%)
Prepares Request for Quotation (RFQ), Invitation for Bid (IFB) or Request for Proposal (RFP) ensuring that technical descriptions and appropriate provisions and clauses are included. Develops source lists of responsible contractors, coordinating with the small business specialist. Uses primarily firm fixed-price, time and materials, indefinite delivery, or similar contracts using standard clauses. Reviews quotations, bids or proposals for compliance with solicitation, price reasonableness, adequacy of competition, and probability of meeting requirements. Evaluates prospective contract price utilizing basic price analysis techniques by research and review of available historical and precedent data, manufacturer's catalogs, current labor rates, comparison of other competitive quotes/offers received and/or standard industrial cost and price data. On negotiated procurements, assignments are designed to increase the incumbent's knowledge, skills, and abilities. In such situations, following specific guidance, contacts offerors or contractors to conduct simple contract negotiations such as the negotiation of prices for routine items or services, to request earlier delivery date or closer conformance to specifications, or similar matters. Reviews performance and financial capability of offerors through review of past awards, requests for performance and/or analysis of pre-award survey information, and/or limited price analysis for which a considerable amount of historical and precedent data are available. (30%)
Assists in monitoring contract performance, contract closeout, and if needed, contract termination. Monitors contract performance through telephone conversations, correspondence, site visits, inspections, analysis of contractor metrics, for compliance with performance standards, applicable laws, delivery schedules, payment provisions, inspections, progress reports, and other requirements stated in the contract. Meets with contractors and Government Officials to clarify issues on contractual requirements, such as billing procedures, material submittals, and socioeconomic clauses. (15%)
Provides advice and assistance to others relating to contracting work and prepares correspondence. Provides advice and assistance to installation technical personnel and sales representatives whenever information is needed, or issues need to be resolved. Establishes working relationships with program and contractor management personnel. Prepares letters, memoranda, documents, or reports that support contractual actions or recommendations. May assist the Government Purchase Card (GPC) Agency/Organization Program Coordinator (AOPC) for the local Contracting Office. Provides assistance and training for billing/approving officials and cardholders participating in the program. Monitors purchasing activity to ensure program compliance. May be assigned to serve as a System Administrator. Provides technical leadership and consultation regarding operation automated acquisition systems. Provides technical and functional guidance to contracting personnel in the use of software, assistance with preparation of reporting documents, and coordinating the transfer of data between organizations. Ensures systems are responsive to data input and processing during the acquisition process. (15%)
Performs other duties as assigned
Qualification
Required
Minimum education requirement a Bachelor's Degree from an accredited educational institution authorized to grant baccalaureate degrees
You must provide transcripts or other documentation to support your Educational claims
NATIONAL GUARD MEMBERSHIP IS REQUIRED
This is an excepted service position that requires membership in a compatible military assignment in the employing state's National Guard, required prior to the effective date of placement
Selectee will be required to wear the military uniform
Applicants who are not currently a member of the National Guard must be eligible for immediate membership and employment in the National Guard in the military grade listed in this announcement
May be required to successfully complete a probationary period
Participation in direct deposit is mandatory
May occasionally be required to work other than normal duty hours; overtime may be required
All personnel selected must meet certification requirements, DAWIA Level I – Professional certification, within 36 months of placement in the 1102 series
Must have experience in positions supporting competencies in business, finance, risk management, project management, or supply chain management
Experience must include competencies such as skill in collecting and analyzing data and the ability to communicate clearly and effectively and other professional competencies in procurement administration or purchase card management
Must have one year of experience in positions collecting and analyzing data
Must have one year of contracting experience at the GS-09 level performing work in the following areas as applicable to the position being filled: (1) Pre-award of contracts related to development of a solicitation. Acquisition planning, requesting offers, and developing offers by evaluation of solicitation and finalizing offers, (2) Award of contracts that includes forming a contract, and (3) Post-Award actions to administer the contract
Knowledge of commonly used contracting methods sufficient to perform procurement functions when the contract actions are well defined and well precedented
Knowledge of contract negotiation techniques, and the laws, regulations and precedents governing procurements by this method, to perform developmental assignments
Knowledge of formal advertising sufficient to solicit bids to procure a variety of requirements ranging from standard to specialized supplies, services, or construction
Knowledge of report writing techniques to present factual information clearly, write procurement memoranda, and draft contract provisions and supporting documentation
Knowledge of business practices and market conditions as they relate to program and technical requirements sufficient to evaluate bid responsiveness, contractor responsibility, and contractor performance
Knowledge of applicable regulation, guidance, and procedures necessary to manage and oversee the GPC program
Knowledge of agency acquisition systems sufficient to determine proper protocol for input and maintenance
Skill in solving practical problems relating to supplies, services, and/or contracting as they relate to the development of specifications or to contract administration involving product quality
Skill in dealing with others in a work relationship to present information orally and to accomplish a given purpose
Ability to communicate effectively, both orally or in writing
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package.
As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
Company
USAJOBS
USAJOBS enables federal job seekers to access job opportunities across hundreds of federal agencies and organizations.
10001+ employees
Funding
Current Stage
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