PrePass · 23 hours ago
Chief of Staff & Executive Operations Manager
Phoenix, AZ
Full-time
Onsite
Mid, Senior Level
3+ years expPrePass Safety Alliance is a nonprofit organization focused on making highways safer and more efficient through innovative data-driven solutions. The Chief of Staff will provide executive support and manage office operations while evolving into a strategic role that drives business execution and supports executive decision-making.
Non ProfitPublic Safety
Responsibilities
Provide high-level executive support to the CEO, CFO, and EVP/President, including calendar management, meeting coordination, and travel planning
Serve as a commissioned Arizona Notary, supporting executive, legal, and governance-related documentation
Manage confidential communications, documents, and materials with the highest level of discretion and compliance
Coordinate executive events, board meetings, leadership offsites, and member-facing meetings, including logistics, materials, and on-site support
Act as a central point of coordination across Executives to ensure alignment, follow-through, and efficient use of leadership time
Oversee day-to-day office operations for the Phoenix/Scottsdale office, including phones, mail, vendors, supplies, and kitchen management
Ensure a professional, well-functioning, and welcoming office environment for employees, executives, board members, and guests
Manage operational processes and vendors related to office services and facilities
Identify and implement improvements to office systems, workflows, and administrative processes
Establish and manage the executive rhythm of the business, including leadership meetings, business reviews, goal tracking, and action-item follow-up
Lead and execute cross-functional special projects on behalf of the CEO, from problem definition through delivery
Prepare executive-level materials, including business reviews, presentations, and board decks
Support board governance processes, including meeting preparation, materials coordination, and post-meeting follow-up
Represent the CEO internally as delegated, driving clarity, alignment, and accountability across the organization
Initial authority focused on administrative, operational, and coordination decisions
Expanding authority over time to include ownership of business processes, meeting cadences, and selected cross-functional initiatives
Opportunity to evolve into a senior strategic operator and force multiplier for the CEO and Executive Team
Qualification
Required
3+ years of progressive experience in roles such as Chief of Staff, Executive Business Partner, Senior Executive Assistant, Operations Leader, or equivalent
Must be an active, commissioned Arizona Notary at time of hire
Demonstrated experience working in highly confidential, compliance-driven environments
Proven ability to support multiple senior executives simultaneously
Strong business acumen with the ability to understand organizational priorities and translate them into execution
Exceptional organizational and prioritization skills with meticulous attention to detail
High emotional intelligence, sound judgment, and executive presence
Ability to operate effectively across strategic, operational, and administrative domains
Strong written and verbal communication skills, including executive-level presentation development
Proactive, adaptable, and comfortable in a role that evolves over time
Trusted partner who exercises discretion, integrity, and professionalism at all times
Preferred
Prior Chief of Staff experience preferred; adjacent experience supporting senior executives and leading complex initiatives is acceptable
Benefits
Comprehensive Benefits Package: Medical, dental, vision, and additional benefits designed to support your overall well-being.
Paid Time Off (PTO): Competitive paid time off to support work-life balance and personal needs.
Paid Company-Recognized Holidays: Observed holidays to allow time to recharge and spend time with family and friends.
Paid Floating Holidays: Additional flexible days off that can be used at your discretion.
401(k) with Company Match: Retirement savings plan with employer matching contributions.
Lifestyle Spending Account (LSA): $750 annually, funded starting day one, to support physical and mental well-being.
On-Site Fitness Center Membership: Complimentary access to a fully equipped fitness center.
Employer-Paid Covered Parking: Convenient, covered parking provided at no cost
Company
PrePass
PrePass is a non-profit public/private partnership dedicated to advancing the safety & efficiency of the commercial transportation industry.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Clayborne Beers
Chief Operating Officer
Brennen Carson
Chief Revenue Officer (CRO)
Recent News
2025-09-04
Company data provided by crunchbase