Michigan State University · 19 hours ago
RHS Payroll Manager / Senior Admin. Business Professional/S
East Lansing, MI
Full-time
Onsite
Senior Level
5+ years expMichigan State University is seeking a Payroll Manager to oversee the centralized payroll functions within the Business and Financial Services office. This role involves supervising a team, ensuring compliance with regulations, and leading process improvements in payroll management.
EducationUniversities
Responsibilities
Supervise one FTE who is an APSA 11 Supervisor overseeing 3 Team Leads (CT-10), 2 Accounting Clerk II’s, 1 Accountant 1 as part of the Business and Financial Services office overseeing coding and payroll time reporting for a centralized payroll service
Oversight of payroll time entry and submission for the division hourly employee time (over 3,460 hourly employees) according to contractual agreements. Payroll must be accurate to ensure people are paid correctly. Late or inaccurate reporting of time could have a significant impact on our employees. In addition to hourly pay submission, all exception pay is submitted through this office
May back up other supervisors on occasion to cover vacations or peak periods
Guide and instruct team on educational sessions for the UltraTime time recording software by pay and attendance code, answer questions related software for scheduling and mobile applications and equalization. Training for our team and outreach to the Units we support throughout SLE
Provide guidance and training to staff and departmental co-workers on payroll and business manual policies, processes, and procedures
Develops and Implements training for Divisional staff on timekeeping software modules, including, but not limited to, payroll review and reconciliation, scheduler, overtime equalization
May assist with EBS related fiscal officer training
Systems review: Monitors processes, identifies, and resolves errors with enhanced program loads, including UltraTime Scheduler, Overtime Equalization, Tip Declaration, mobile absence request and other business processes as needed
Reviews and processes special payment authorization forms
Completes the payroll interface reports to ensure personnel and timekeeping information are uploaded properly
Customer invoicing, accounts receivable and payable, and reconciliation. Utilizing Kinetic and Campus Solutions as our billing systems and EBS for payables. Currently cross training on accounts payable and receivable
Eviction process and oversight. Receive notifications from Controller’s Office regarding delinquent accounts and begin the legal process and steps leading to eviction of resident
Provides support for timekeeping software and hardware for internal and external users
Assists in the labor expense planning and budget process for Units
May be assigned administrative accounts or others as needed
Prepare and process EBS actions related to expenses and revenue
Other fiscal officer duties as assigned
Acts as a subject matter expert to assist and resolve issues related to new or enhanced UltraTime modules. This role frequently acts as the liaison between TracyTime and SLE DSS
Assists on the project team for the implementation of OOI reorganizations
Interacts with other departments on campus such as SLE DSS and Controllers Office (Payroll, AP, AR) and HR
Assists the Finance Director with review of payroll policies and processes
Research and provide information related to employee time submission to assist with any grievance process
Qualification
Required
Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in Business/Finance
Five to eight years of related and progressively more responsible or expansive work experience in office procedures and administration
Experience in a supervisory role
Resume
Cover Letter
3 Professional References
Preferred
Experience using UltraTime system
Company
Michigan State University
Michigan State University has been working to advance the common good in uncommon ways for more than 150 years.
10001+ employees
H1B Sponsorship
Michigan State University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (163)
2024 (217)
2023 (224)
2022 (162)
2021 (121)
2020 (66)
Funding
Current Stage
Late StageTotal Funding
$118.22MKey Investors
Carnegie Corporation of New YorkUS Department of EnergyDenso
2025-09-23Grant· $0.9M
2025-03-27Grant· $48.5M
2024-10-30Grant
Leadership Team
Raymond Boeman
Director, IACMI Scale-up Research Facility and Vehicle Technology Area
Stephanie Vasko
Senior Research and Innovation Consultant, MSU College of Arts and Letters
Recent News
2025-12-14
International CIO Leadership Association
2025-12-05
Company data provided by crunchbase