Handled. By Hayden & Co. · 21 hours ago
Executive Assistant to CEO (part-time, Boston area)
United States
Part-time
Remote
Senior Level
$40/hr - $45/hr
7+ years expHandled. By Hayden & Co. is a mission-driven healthcare company seeking a high-caliber Executive Assistant to support the Founder & CEO. This part-time role involves comprehensive calendar and inbox management, preparing executives for meetings, and managing projects while establishing a long-term partnership with the executive team.
Management Consulting
Responsibilities
Comprehensive calendar management for a fast-paced executive (reducing friction and double-booking while maintaining momentum)
Inbox management, including drafting and responding to emails on the executive’s behalf with strong judgment around tone and priorities
Preparing executives for meetings with agendas, context, and clear priorities
Providing daily or structured status updates to ensure visibility and alignment
Swift and efficient execution of short-term tasks to reduce executive anxiety and cognitive load
Clear expectation-setting on longer-term tasks and projects
Managing projects as they arise and tracking multiple moving parts
Supporting executive communications with internal and external stakeholders
Creating and documenting processes and SOPs
Organizing files and systems for continuity and ease of access
Handling sensitive and confidential information with the highest level of discretion (HIPAA awareness training provided if needed, experience preferred)
Gradually expanding into more strategic and personal support as trust is established
Qualification
Required
7+ years of C-suite or equivalent executive support experience
Bachelor's degree or equivalent professional experience
Exceptional written and verbal communication skills
Deep experience working in a Google Workspace–based environment, including managing complex Gmail inboxes and Google Calendars for senior executives
Demonstrated experience managing complex calendars and inboxes
Strong prioritization, project management, and follow-through skills
Proven ability to 'manage up' and anticipate executive needs
High standards of discretion, professionalism, integrity, and diplomacy
Tech-savvy and quick to learn new systems and tools
Comfortable working fully remotely with autonomy
Able to thrive in a fast-changing environment while maintaining structure and calm
Benefits
401(k)
Paid holidays
Work-from-home stipend after the first year
Company
Handled. By Hayden & Co.
Time is a founder’s most limited resource, and your ability to scale depends on how you spend it. At Handled.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Hayden Orme
Founder & CEO Strategist
Company data provided by crunchbase