Des Moines Area Community College · 1 day ago
Administrative Assistant 3
Ankeny, IA
Full-time
Onsite
Mid Level
$23.83/hr - $26.91/hr
3+ years expDes Moines Area Community College is an Affirmative Action/Equal Employment Opportunity employer. The Administrative Assistant 3 will perform complex administrative support tasks for the Executive Director of Facilities, Planning & Management and other department staff, ensuring effective communication and organization within the office.
Higher Education
No H1B
Responsibilities
Serve as liaison between the administrator, departmental staff, and college departments
May serve as an office manager providing work direction to work study, student and/or non-regular employees
Prepare and process personnel and payroll documents, maintain attendance records, and monitor leave usage
Prepare or review and process work orders, purchase orders, expense reports, and requests for pays; order and maintain supplies
Greet and screen office visitors and callers, resolving matters or making referrals as appropriate
Maintain appointment schedules and make time commitments and travel arrangements
Plan and schedule meetings involving internal and external participants
Assist in budget preparation by gathering fiscal data and compiling projections
Maintain budget accounts, monitor expenditures, and initiate budget and journal transfers
Compose or prepare correspondence, minutes, reports, statistical documents, class schedules, faculty loads, etc
Read, sort, and distribute incoming mail and process outgoing mail; organize and maintain operational files
Perform other duties as assigned
Qualification
Required
High school graduate or equivalent
Three years of clerical or general office experience. (Post-secondary education in any field may substitute for up to one year of the required experience. Fifteen semester credits are equivalent to six months of experience)
Strong communication skills
Ability to plan, organize and manage time
Demonstrated ability to establish and maintain a professional working relationship with a wide variety of individuals coming from varied backgrounds
Knowledge of current software applications
Must be legally eligible to work in the United States without employer sponsorship
Preferred
Experience in an educational institution
Post-secondary education in a related area
Experience in facilities management, construction, or other related industries
Company
Des Moines Area Community College
Des Moines Area Community College (DMACC), a public institution serving the educational and career training needs of Iowans, is committed to the lifelong success of its students.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Rob Denson
President/CEO of Des Moines Area Community College
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