Simera · 9 hours ago
Executive Assistant GUA (Remote)
United States
Full-time
Remote
Mid LevelSimera is seeking an Executive Assistant to provide high-level administrative support to executives and senior leaders. This role involves managing schedules, communications, and daily operations to enable executives to focus on decision-making and leadership responsibilities.
Artificial Intelligence (AI)Human ResourcesRecruitingService IndustryStaffing AgencyTraining
Responsibilities
Coordinating complex calendars with multiple time zones
Organizing and prioritizing meetings
Preparing agendas
Ensuring executives are fully briefed ahead of engagements
Arranging travel itineraries—including flights, accommodations, and transportation
Anticipating potential issues and providing contingency plans
Drafting and editing correspondence
Preparing high-quality reports, presentations, and briefing documents
Managing internal and external communications on behalf of the executive
Handling confidential and sensitive information with discretion
Maintaining a professional demeanor when liaising with board members, clients, and other stakeholders
Monitoring project timelines
Following up on action items
Acting as a gatekeeper—managing requests for the executive’s time and attention while balancing competing priorities
Identifying opportunities to streamline processes
Implementing productivity tools
Enhancing the efficiency of the executive office
Qualification
Required
high-level administrative support
schedules, communications, and daily operations run smoothly
coordinating complex calendars with multiple time zones
organizing and prioritizing meetings
preparing agendas
ensuring executives are fully briefed ahead of engagements
arranging travel itineraries including flights, accommodations, and transportation
anticipating potential issues and providing contingency plans
drafting and editing correspondence
preparing high-quality reports, presentations, and briefing documents
managing internal and external communications on behalf of the executive
handling confidential and sensitive information with discretion
maintaining a professional demeanor when liaising with board members, clients, and other stakeholders
monitoring project timelines
following up on action items
acting as a gatekeeper managing requests for the executive's time and attention
balancing competing priorities
identifying opportunities to streamline processes
implementing productivity tools
enhancing the efficiency of the executive office
exceptional organizational skills
keen attention to detail
adaptability in fast-paced and high-pressure environments
excellent communication abilities
combining administrative expertise with strategic thinking
Company
Simera
AI-based global talent matchmaking platform with a deep-data approach that ensures the best talent while cutting up to 70% in labor costs
Founded in 2022
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Joseph Kling
Co-Founder
Company data provided by crunchbase