Northrop Grumman Australia · 2 days ago
Executive Assistant to VP
United States-Maryland-Linthicum
Full-time
Onsite
Mid, Senior Level
$76K/yr - $126K/yr
4+ years expNorthrop Grumman is a leading company known for its revolutionary systems that impact lives globally. They are seeking an experienced Executive Assistant to support the Vice President of Human Resources, managing confidential operations and providing administrative support to the HR leadership team.
Defense & Space
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Serves as a focal point for the Vice President’s office and communicates with internal and external customers and executives, professionally representing the corporation
Performs office functions such as arranging meetings/conferences, preparing material and setting up for meetings; answering phone calls and making proper referrals; receiving, referring, or answering correspondence
Assists in maintaining collaboration electronic sites, and department and programmatic folders. Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor’s assignments
Makes domestic and international travel arrangements and prepares expense reports
Provide day-to-day coordination and administrative support across multiple HR processes and projects
Assist with meeting scheduling, agenda preparation, and logistics coordination
Support planning and execution of HR events, including employee engagement activities, meetings, and recognition events
Operates independently to meet requirements of leadership team and offers expertise to assist others
Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks
Collaborates with administrative professionals in related organizations as required
Qualification
Required
High School Diploma or GED with minimum 8 years of relevant experience OR
Associate's degree with minimum 6 years of relevant experience OR
Bachelor's degree with minimum 4 years of relevant experience OR
Master's degree with minimum 2 years of relevant experience
Experience with organizing/maintaining/deconflicting schedules, meetings, and travel arrangements for senior executives in large organizations
Proficiency in Microsoft Office applications (MSWord, Excel, Access, PowerPoint, Teams, OneDrive) and related software programs
Experience with travel and expense reporting systems as well as other enterprise systems (such as Concur, ITRIP, I-Buy, SAP)
Experience participating in and hosting in-person and remote teleconference meetings (using as Zoom, MS Teams)
Preferred
Interest in growing and developing in the HR field
Associate's or Bachelor's degree and/or professional certification related to an administrative discipline, business administration or human resources
Demonstrated business acumen and analytical skills
High level of integrity and interpersonal skills to handle sensitive and confidential situations
Able to interact successfully with individuals at all levels of the organization
Continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
Able to work collaboratively across functional boundaries, ensuring deadlines are met
Experience using, editing and maintaining file storage sites and collaborative webpages such as SharePoint
Benefits
Health insurance coverage
Life and disability insurance
Savings plan
Company paid holidays
Paid time off (PTO) for vacation and/or personal business
Company
Northrop Grumman Australia
Northrop Grumman Australia is the Australia-based arm of Northrop Grumman Corporation and committed to generating long-term prosperity, investing in advanced Research & Development, sovereign and exportable Intellectual Property, high-quality jobs and long-term technology leadership across the Commonwealth.
501-1000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase