Fordham University · 17 hours ago
Sr. Department Assistant, Level 5
New York, NY
Full-time
Onsite
Senior LevelFordham University is the Jesuit University of New York, dedicated to providing an exceptional education. The Senior Department Assistant supports the Director of the Press by managing various financial and administrative tasks, including processing invoices, author royalty statements, and maintaining financial records.
Higher Education
Responsibilities
Scans and enters invoices through FinPay and FinBuy
Prepares Independent Contractor paperwork to accompany invoices for submission to HR and FinPay
Submits Wire Requests to Accounts Payable
Processes royalty statements and paperwork for authors receiving payments
Records Concur credit card payments, Interdepartmental Expense Requests, and Budget Transfers
Enters credit cards, check deposits, wire transfers, and all expenses in QuickBooks
Reviews entries on Fordham’s Banner System in order to reconcile with QuickBooks balances
Runs reports of a book’s production costs to calculate unit cost
Prepares timely budget reports for the Director and the Marketing department and tracks the percentage of budget spent on all income and expense accounts
Assists the Business Manager with financial reports
Keeps an Excel file for accounts receivable and sends second notices when appropriate
Maintains files for paid bills, deposits, and accounts receivable
Qualification
Required
High school diploma or equivalent required
Experience in developing internal processing and filing systems
Mandatory Competency Testing
Strong technical skills in Microsoft Office Suite and QuickBooks
Excellent organizational skills
Ability to maintain discretion and confidentiality
Demonstrated writing ability
Preferred
Bachelor's degree
Benefits
Medical, dental, and vision insurance
Flexible spending accounts
Retirement plans
Life insurance
Short and long-term disability
Employee assistance program ( EAP )
Tuition remission
Generous time off
Company
Fordham University
Founded in 1841, Fordham is the Jesuit University of New York, offering exceptional education.
Founded in 1841
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
George Demacopoulos
Director and Co-Founder, Orthodox Christian Studies Center
Usha Sankar
Co-Founder Project FRESH Air at Fordham University
Recent News
GlobeNewswire News Room
2023-10-19
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