Capella Solutions · 1 week ago
Administrative Director
United States
Full-time
Remote
Director/Executive
$35/hr - $45/hrCapella Solutions operates in the commercial real estate and business services sector, providing advisory and operational support to clients. They are seeking a strategic administrative leader to oversee corporate administrative functions that drive growth and compliance across various departments.
ComputerConsultingSoftware
Responsibilities
Lead end-to-end administrative operations for a distributed, U.S.-based workforce—oversee office services, facilities strategy, vendor relationships, and executive support functions
Own administrative budgeting and expense management: set policies, manage approval workflows, and collaborate with finance to deliver accurate forecasting and monthly reporting
Manage vendor selection, contracting, and performance SLAs to reduce cost and improve service delivery (facilities, IT services, travel, and professional services)
Partner with People Ops to maintain HRIS/payroll integrations, streamline onboarding/offboarding processes, and enforce compliance with data privacy and regulatory controls
Implement standardized operational playbooks, process automation, and service-level dashboards to increase efficiency and measurability across administrative teams
Build, mentor, and scale a high-performing administrative team; define role profiles, KPIs, and continuous improvement initiatives
Qualification
Required
Proven leadership in corporate administration, operations, or office management at a Director level or equivalent in a high-growth or distributed environment
Demonstrated experience owning budgeting, procurement, vendor management, and expense-control programs
Hands-on familiarity with HRIS and finance systems and integrations (for example: Workday, NetSuite, Concur)
Strong track record implementing operations playbooks, process automation, and KPI dashboards to measure service levels and cost savings
Preferred
Experience in commercial real estate, financial services, or professional services firms with distributed teams
Background managing compliance frameworks (SOX, data privacy) and partnering with internal audit or legal teams
Benefits
Fully remote role with U.S. coverage and flexible work arrangements.
Opportunity to shape operations and scale administrative infrastructure at a growth-focused commercial services business.
Collaborative leadership team, emphasis on process improvement, and investment in professional development.
Company
Capella Solutions
Capella Solutions creates innovative solutions with highly functional interactive experiences that bring together business people & data.
Founded in 2011
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Rasheed Rabata
Founder
Company data provided by crunchbase