Charlotte-Mecklenburg Schools · 1 day ago
Purchasing Agent
Charlotte, NC
Full-time
Onsite
Mid Level
3+ years expCharlotte-Mecklenburg Schools is seeking a Purchasing Agent to perform intermediate-level work related to purchasing supplies, materials, services, and equipment. The role involves adhering to regulations, creating purchase orders, and assisting schools and departments with procurement processes.
EdTechEducationSecondary Education
Responsibilities
Adhere to all state, federal, and local laws, policies, and procedures
Receive and review requisitions received in ERP system for completion, ensuring compliance with all federal, State of North Carolina, and CMBE regulations
Create purchase orders, verify information is accurate, and electronically submit purchase orders to vendor
Provide information and assistance to schools and department employees regarding regulations, costs, descriptions, and availability of items meeting their specifications
Assist in resolving problems and issues associated with vendors from the initial purchase order phase to final payment of invoice ( e.g . investigation of complaints regarding shortages, receipt of incorrect or damaged materials, supplies and equipment; obtaining credits for shortages, etc.)
Review specifications for item(s) requiring quotes/bidding
Prepare invitations for bid (IFBs), requests for quotes (RFQs), and request for proposals (RFPs) for the district
Review these documents with other agents or the Executive Director prior to finalizing; perform comprehensive evaluation of vendors, cost, availability, quality of products, etc.; make necessary awards based on evaluation
Interview vendors for sources of supply, prices, product information, new products, standards, and follow-up; selecting vendors based on the best overall value to the district
Performs related duties as assigned
Qualification
Required
General knowledge of the fundamental procedures and practices of purchasing
Basic knowledge of the State of NC Purchasing regulations
General knowledge of generally accepted accounting principles and procedures as applied to accounting procedures, transactions, and audits
Basic knowledge of formal and informal contract bidding processes
Knowledge and application of computer software, including Windows and Microsoft Office, and ERP software
Ability to communicate exceptionally, both orally and in writing
Ability to establish and maintain effective working relationships with vendors, schools, departments, and the public
Ability to exercise tact, courtesy, and firmness in frequent contact with vendors and internal customers
Ability to exercise judgment in resolving problems and overcoming difficult situations
Ability to maintain detailed files concerning vendors and delivery schedules
Associate degree in public administration, business administration, or related field required
Three years of experience in purchasing with increasing responsibility, including extensive experience acquired through application of negotiating, contracting and procurement principal required
Equivalent combination of education and experience
Possess and maintain a Valid Driver's License or ability to provide own transportation
Travel to school district buildings and professional meetings
Work requires the occasional exertion of up to twenty pounds of force
Work regularly requires the exchange of accurate and detailed information through oral and written communication
Constantly operates a computer and other office business equipment
Ability to remain in stationary position for required meetings/work
Ability to move to other work locations
Visual acuity requires preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities
Hearing is required to perceive information at normal spoken word levels, and to receive detailed information through oral communications
Work requires preparing and analyzing written or computer data, operating standard office equipment, and use of advanced technology
Work occasionally requires exposure to outdoor weather conditions
Work is generally in a moderately noisy location (e.g., business office, light traffic)
Requires the ability to deal with people beyond giving and receiving instructions
Must be adaptable to performing under mild to high levels of stress
Preferred
Accredited Purchasing Practitioner (A.P.P.), Certified Purchasing Manager (C.P.M.), or Certified Professional in Supply Management (CPSM) designations from the Institute of Supply Management; Certified Local Government Purchasing Officer (CLGPO) designation from the Carolinas Association of Governmental Purchasing; Certified Professional Public Buyer (CPPB) or Certified Public Purchasing Officer (CPPO) designations from the Universal Public Procurement Certification Council preferred
Company
Charlotte-Mecklenburg Schools
The mission of Charlotte-Mecklenburg Schools is to create an innovative, inclusive, student-centered environment that supports the development of independent learners.
Founded in 1882Charlotte, North Carolina, USA
10001+ employees
H1B Sponsorship
Charlotte-Mecklenburg Schools has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (26)
2024 (17)
2023 (33)
2022 (16)
2021 (16)
2020 (13)
Funding
Current Stage
Late StageLeadership Team
Candace Salmon-Hosey, Ed.D.
Chief Technology Officer
Kay Hall
Interim Chief Technology Officer
Recent News
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2025-06-25
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