AlarMax Distributors · 23 hours ago
Accounts Payable Analyst
Pittsburgh, PA
Full-time
Onsite
Entry, Mid Level
2+ years expAlarMax Distributors is seeking an Accounts Payable Analyst to ensure accurate and timely processing of vendor invoices and payments. This role is critical for maintaining vendor relationships and supporting cash management while driving process efficiency through automation and analytics.
Consumer ElectronicsElectronicsSecurity
Responsibilities
Process vendor invoices accurately and timely using ERP and AP automation tools
Perform three-way matching (PO, receipt, invoice) and resolve discrepancies
Manage vendor statement reconciliations and research invoice variances
Respond to vendor inquiries professionally and efficiently
Support payment runs (ACH, check, wire) and ensure proper documentation
Perform bank, credit card, and AP sub-ledger reconciliations
Research and resolve unmatched invoices, credits, and unapplied items
Ensure compliance with internal controls and audit requirements
Support month-end and year-end close activities
Utilize Excel to perform reconciliations, trend analysis, and exception reporting
Monitor AP KPIs (invoice cycle time, exception rates, first-pass accuracy)
Identify process gaps and recommend improvements
Support AP automation initiatives and continuous improvement efforts
Assist with testing, training, and post-go-live stabilization of new systems
Help transition the role toward exception handling, analytics, and value-added work
Qualification
Required
Associate's or Bachelor's degree in Accounting, Finance, or related field
2–4 years of experience in Accounts Payable or accounting operations
Strong Excel skills (XLOOKUP/VLOOKUP, pivot tables, reconciliation logic)
Experience working in an ERP system (Epicor P21, NetSuite, SAP, Oracle, etc.)
Strong attention to detail and ability to manage multiple priorities
Effective communication skills for internal and external stakeholders
Preferred
Experience with AP automation tools (OCR, workflow approvals, e-invoicing)
Distribution, manufacturing, or multi-entity accounting experience
Familiarity with audit support and SOX-style controls
Understanding of cash flow, working capital, and AP metrics
Company
AlarMax Distributors
AlarMax distributes state-of-the-art solutions from the industry’s leading manufacturers of intrusion, fire, video surveillance, access control, residential and commercial AV, sound, communications, structured cabling, and home automation products.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Matt Ehrman
Vice President of Supplier Strategy
Todd Zoppo
Regional Vice President
Company data provided by crunchbase