University of Southern Indiana · 20 hours ago
Benefits Generalist
Evansville, IN
Full-time
Onsite
Entry Level
1+ years expThe University of Southern Indiana is a public higher education institution located on a beautiful 1,400-acre campus in Evansville, IN. They are seeking a Benefits Generalist to support Human Resources in administering employee benefit programs and managing leave and accommodation processes. The role involves administering various leave programs, managing disability accommodations, and ensuring compliance with federal and state regulations.
AlumniE-LearningEducationHigher EducationUniversities
Responsibilities
Administer all University leave programs, including FMLA, personal leaves of absence (PLOA), and applicable state and federal statutory leave programs
Distribute, collect, and review leave documentation; process required forms; maintain accurate and confidential leave records; and issue mandated notifications within required timelines
Evaluate employee eligibility and prepare leave determinations for approval or denial
Communicate approved leave dates, return to work requirements, and any work restrictions to employees and supervisors
Meet regularly with Payroll to ensure accurate leave coding and correct pay processing
Maintain up to date knowledge of all federal, state, and local leave laws, as well as University policies, and ensure consistent and compliant application
Manage the interactive process for employee disability accommodation requests
Review medical documentation and maintain confidential ADA files in accordance with legal and University requirements
Determine reasonable accommodations in consultation with employees, supervisors, and relevant departments
Provide guidance and training to supervisors on ADA obligations and the implementation of approved accommodations
Coordinate with Office of Institutional Equity on systemic issues, policy interpretation, and grievance matters
Monitor the effectiveness of accommodations and ensure timely follow up with employees and supervisors
Review and process workers’ compensation claims and maintain all related records, bills, and documentation
Communicate with employees, supervisors, medical providers, and the University’s workers’ compensation carrier throughout the claims process
Track treatment progress, return to work readiness, and any work restrictions
Maintain the OSHA log and prepare the annual OSHA summary for timely posting
Report work related injuries to OSHA within required regulatory timelines when applicable
Collaborate with the Environmental Health and Safety Manager and Facilities staff to ensure safety concerns are reviewed and addressed to support a safe campus environment
Administer short term and long term disability programs, including form processing, recordkeeping, and communication with employees and insurance carriers
Run and review active disability reports on a monthly basis
Coordinate disability claims with applicable leave programs and ADA accommodation processes as appropriate
Administer COBRA continuation coverage in accordance with federal requirements and University procedures
Identify and maintain records for employees in self pay status for insurance contributions
Run reports for employees in no pay status after each payroll cycle; issue invoices for premiums owed to Accounting and/or establish additional payroll deductions as needed
Issue late payment notices and process coverage cancellations in accordance with policy and regulatory requirements
Process unemployment claims, respond to information requests, attend hearings as required, and maintain detailed and accurate claim records
Review monthly unemployment billing for accuracy in a timely manner and prepare the corresponding invoice for payment
Maintain a comprehensive understanding of Banner HR and the Benefits Administration Platform (BenefitFocus)
Identify and correct HRIS and BenefitFocus data errors originating from internal or external sources
Assist in developing and maintaining benefit related training manuals, policies, and procedures
Develop and maintain automated benefit recordkeeping functions within HRIS to support accurate and efficient processing
Communicate system updates, changes, and improvements to the Human Resources team to ensure consistent understanding and application
Manage the retirement process for support (hourly) employees, including meeting with employees to review retirement benefits available under University policy
Administer the retirement termination process for support (hourly) employees
Prepare retirement materials, including Benefit Summaries and related documentation
Coordinate with Employment, Benefits, Payroll staff, and external vendors to ensure all retirement actions are processed accurately and in a timely manner
Assist with annual benefit and insurance renewals through data collection, analysis, and reporting
Support mass HRIS data updates for new faculty onboarding, open enrollment, and other benefit related events
Serve as backup to the Benefits Manager and Benefits Coordinator, including payroll data processing, benefit deduction forms, new employee orientations, and maintenance of the benefits administration platform
Manage the HR Leaves email account and ensure timely responses to inquiries
Provide daily assistance to employees via phone, email, virtual appointments, and walk ins
Assist with maintaining and updating content on the Human Resources website
Serve on the Wellness Fair Committee to plan, organize, and support the annual Wellness Fair
Perform other duties as assigned
Qualification
Required
Bachelor's degree with at least one year of human resources or related experience, or some college coursework with at least two years of human resources or related experience
Demonstrated ability to apply legal, technical, and regulatory knowledge
Proficiency in Microsoft Office (Word, Excel, Access, Outlook, PowerPoint) and strong internet research skills
Excellent oral and written communication skills
Strong interpersonal skills, diplomacy, and the ability to work effectively with diverse individuals and functions
Strong organizational and time management skills with the ability to adjust priorities and meet deadlines
Demonstrated sound judgment, analytical ability, and problem solving skills
High accuracy, attention to detail, and numerical aptitude
Ability to work independently with minimal supervision and maintain strict confidentiality
Preferred
Knowledge of employee benefits, insurance regulations, and/or leave/ADA compliance requirements
Benefits
Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
Retirement plan where the University makes the total contribution equivalent to 11% of annual salary.
Full tuition fee waiver for employees/75% for spouses and dependent children.
Vacation and sick time
Holiday pay
Free access to Recreation, Fitness & Wellness Center.
Access to on-campus University Health Center and Dental Hygiene Clinic.
Company
University of Southern Indiana
University of Southern Indiana is a school in Evansville.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$2.25MKey Investors
Lilly EndowmentPhillip Hagerman
2023-08-04Grant· $0.25M
2021-10-20Grant· $2M
Leadership Team
Anastasia (Stacy) Draper
Chief Information Security Officer
Austin Siders
Chief Information Officer
Recent News
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