Golden Gate Regional Center (GGRC) · 1 day ago
Office Assistant
San Francisco, CA
Full-time
Hybrid
Entry Level
$42K/yr - $51K/yr
1+ years expGolden Gate Regional Center (GGRC) is looking to hire an Office Assistant who will provide general administrative support to ensure overall efficiency in the operations of the Department. The role involves coordinating activities, managing schedules, and maintaining client information while adhering to confidentiality regulations.
CommunitiesNon ProfitService Industry
Responsibilities
Coordinate activities for processing, copying, routing copies to records, and distribution of reports and forms via mail or email
Retrieve files, prepare documents to accompany files and word-processing of document information
Sort, copy, prepare, assemble, and file reports and forms for unit
Prepare and distribute correspondence, including certified mail, while adhering to statutory timelines
Manage Officer of the Day (OD) schedule and rotation
Maintain unit staff directory and staff lists
File memos from unit manager
Prepare case assignments memos
Participate in staff /internal meetings and tasks forces as assigned
Support to new or temporary administrative staff
Manage Purchase of Service (POS) and Individual Program Plan (IPP) Processing
Review POS requests and IPP documents for accuracy and thoroughness
Coordinate corrections to POS requests and IPPs when needed
Assist with sorting or updating POS reports or monitoring reports for special projects
Review file for GGRC vendors or individuals supported by GGRC to ensure accuracy of POS and IPP
Front Desk Coverage
Route all incoming and outgoing calls to appropriate staff or department
Provide basic information regarding the GGRC San Francisco County Office
Route messages from general voice mail box to appropriate staff or department
Greet individuals/families supported by GGRC and other visitors in a professional and courteous manner and informs staff of visitor arrivals
Ensure lobby and front desk are neat and professional in appearance
Participate in special projects, and assist with additional duties or tasks, as assigned
Maintain all client information as confidential in compliance with the federal Health Insurance Portability and Accountability Act of 1996 (HIPAA) and the California Lanterman Act
Qualification
Required
High School Diploma or equivalent
1+ year experience in office setting involving production typing, machine transcription, processing of documents, and a variety of general clerical duties
Attention to detail
Organizational skills
Customer service orientation
Time management
Adaptability
Collaboration/teamwork
Self direction
Initiative
Written communication: ability to develop standard business communications, using proper grammar, spelling and punctuation
Oral communication: ability to convey complex information and ideas in a clear, concise and professional manner
Ability to operate basic office equipment, including scanners, copiers, faxes, phones
Basic familiarity with MS Word®, MS Excel®, MS PowerPoint®, MS Outlook® or similar software applications
Ability to type 60 wpm
Use of discretion and ability to maintain confidentiality
Preferred
Coursework in Office Management or Medical Office Assistance
Experience in multi-cultural settings and/or multi-lingual capacity
Benefits
Medical and Dental benefits with a generous employer contribution and additional employer paid Life, Disability and Vision coverage
10% employer contribution to a 403(b) retirement account to help you save for the future!
13 vacation days
15 sick days
11 paid holidays
6 personal holidays
Up to 5 paid days for continuing education
Company
Golden Gate Regional Center (GGRC)
Golden Gate Regional Center is a state-funded nonprofit organization serving individuals with developmental disabilities in Marin, San Francisco and San Mateo counties.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase