Florida State University · 3 days ago
ITS Administrative Representative
Tallahassee, FL
Full-time
Onsite
Mid Level
$30K/yr - $40K/yr
4+ years expFlorida State University is one of the nation's elite research universities, and they are seeking an ITS Administrative Representative to manage human resources related transactional functions. The role involves coordinating personnel transactions, providing guidance to hiring managers, and ensuring compliance with HR policies and regulations.
EducationUniversities
Responsibilities
Responsible for processing personnel for transactions for the following ITS departments: ITS, ERP, ITAPP/ITS Campus, NWRDC, NWRDS-SDC, and FLVC
Responsibilities include recruiting, hiring, and new employee on-boarding paperwork, I-9 submissions, job opening packets, position description changes/updates, terminations, performance evaluations, FMLA, assistance with preparation and classification of job descriptions, FACET, and workers' compensation
Ensures all supporting documents are submitted and in place in a timely manner
Serves as backup for department, Courtesy, and Internship appointments
Ensures policies and procedures related to human resource actions for the departments are in compliance with University, State, and Federal regulations and standards
Coordinates appropriate background checks, including special checks for Criminal Justice Information Services (CJIS) and Security Awareness Certifications
Maintains employee in-house personnel files, departmental job opening packets, and HR Department Records
Submits personnel documents to FSU Human Resources for retention purposes
Position engages in regular communications with the Office of Human Resources to carry out assigned tasks
Serves as a resource providing guidance, understanding, and assistance to ITS, ERP, ITAPP/ITS Campus, NWRDC, NWRDC-SDC, and FLVC hiring managers and employees regarding human resources policies and procedures
Guides and instructs hiring managers through the recruiting process
Ensures the tracking system is updated daily with clear, concise data for upper management meetings
Assists with regular workflow status updates and proactively advises leadership and supervisors regarding the status of human resource transactions
With direction from the Office of Human Resources, counsels employees and management on HR issues, including FMLA and Workers' Compensation
Monitors weekly time entry status and assists with the facilitation of corresponding employee-supervisor time entry, review, and approval process to ensure accuracy and compliance with University standards
Responsible for researching and initiating processes required to correct errors and ensure proper payroll payments
Assists in managing the active appointment reports, cost center spreadsheets, and payroll cost center reports, ensuring accurate and timely data
Prepares payroll certification report for management's approval and signature
Assists with monitoring internal administrative policies and procedures and, as necessary, recommending guidelines for improved effectiveness
Maintains knowledge of federal and state laws, university regulations, and ITS policies to ensure the department is effective and consistent in HR matters
Qualification
Required
High school diploma or equivalent and four years' experience or a combination of post high school education and experience equal to four years
Preferred
Previous experience in human resource action transactions and/or processing
Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules, and regulations
Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices
Previous experience in a Florida State University OMNI system or Peoplesoft
Benefits
Robust Total Rewards package
Compensation
Benefits
Wellness
Recognition
Employee Development programs
Company
Florida State University
Florida State University is an American public space-grant and sea-grant research uivnersity.
5001-10000 employees
Funding
Current Stage
Late StageTotal Funding
$108.2MKey Investors
National Science FoundationNational Institutes of Health
2024-02-23Grant· $6M
2023-01-27Grant· $72.7M
2021-10-14Grant· $14.5M
Leadership Team
Ebe Randeree
Associate Dean. College of Communication & Information
Jeff Latimer
Associate Director of Information Technology
Recent News
2025-11-24
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