TOTAL Advertising, Inc. · 8 hours ago
Executive Admin/Assistant Accounts Manager
Syracuse, NY
Full-time
Onsite
Mid LevelTOTAL Advertising is a full-service marketing and advertising agency delivering integrated digital and traditional solutions. They are seeking a full-time Executive Admin / Assistant Accounts Manager to support agency operations and provide executive assistance to the company president while coordinating client account teams and various projects.
AdvertisingAnalyticsDigital MarketingDigital MediaEmail MarketingGraphic DesignSEOSocial Media ManagementWeb Design
Responsibilities
Provide direct executive assistance to the company president, including calendar management, meeting coordination, and scheduling
Prepare executive correspondence, presentations, reports, and internal communications
Serve as a professional point of contact for internal teams, clients, and partners
Handle confidential information with discretion and professionalism
Coordinate travel, meeting logistics, and executive follow-up
Support general office administration and special projects
Support Accounts Managers with client communication and internal coordination
Assist with active client projects such as paid search and social campaigns, SEO reporting, website builds, creative production, and social media content execution
Coordinate timelines, deliverables, approvals, and internal workflows using project management tools such as Trello
Work closely with Creative, Search, Digital Marketing, and Social Media teams to support timely execution
Assist with campaign analytics and performance reporting across digital, search, and social media channels
Collect and organize data from analytics, advertising, and social media platforms
Prepare and format routine reports and summaries
Ensure accuracy and consistency across reporting deliverables
Qualification
Required
Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
Experience using project management tools such as Trello
Strong professional written and verbal communication skills
Excellent organizational skills and attention to detail
Comfortable working in a fast-paced, collaborative agency environment
Preferred
Bachelor's degree
Experience in executive assistance, administrative support, account coordination, or marketing-related roles
Company
TOTAL Advertising, Inc.
We are your branding specialists and creative experts! TOTAL Advertising is a full-service agency with complete production facilities for web, video, print, social media solutions and more.
Founded in 2001
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase