UT Southwestern Medical Center · 1 day ago
Program Coordinator, Academic & Business Operations
5323 Harry Hines Blvd5323 Harry Hines Blvd
Full-time
Onsite
Senior Level
5+ years expUT Southwestern Medical Center is a world-renowned medical and research center committed to excellence, innovation, teamwork, and compassion. The Program Coordinator will provide comprehensive support to Research Operations, managing key programs and projects with minimal supervision to ensure operational priorities are met.
Clinical TrialsHealth CareHospitalMedicalNon ProfitOncologyOutpatient Care
Responsibilities
Analyzes, coordinates, and evaluates program operation and procedures
Develops or oversees development of budget for program
Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from program
Establishes program goals and objectives and directs program evaluation and quality control activities; develops and/or approves schedules, priorities, and standards for achieving goals
Plans and coordinates special events. Participates in conferences. Presents data and program information
Responsible for design, execution, and effectiveness of system of internal controls, providing reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable
Ensures compliance with applicable laws, regulations, policies, and procedures
Reads literature and attends functions to keep abreast of relevant scientific and technical developments related to program
May provide supervision to staff members
Performs other duties as assigned
Provides high-level project coordination to the Dean of Basic Research, managing communications, reviewing and summarizing correspondence, identifying required actions, and coordinating follow-up with the Dean
Plans, coordinates, and supports meetings led by the Dean, including but not limited to Basic Science Group meetings and sessions for ongoing projects; develops and circulates meeting agendas in advance, ensures accurate minutes, tracks action items, and supports timely follow-up
Assists departments and centers with incoming high-level PIs and their research teams by serving as a liaison for visa transfers, MTAs, DUAs, MOUs, and other needs to ensure a seamless transition to UTSW
Supports recruitment and personnel processes, including position creation and job postings, resume review, interview scheduling, offer coordination, and transition planning for incoming and departing faculty or staff
Tracks funding-related activities such as bridge funding requests, account setup verification, and reporting status updates to leadership
Coordinates and maintains InfoReady for research mission needs, including platform development, workflow management, and ongoing monitoring of submissions and process
Collects and organizes data for surveys, serving as a central coordination point between leadership and internal teams
Organizes and supports research-related events by coordinating logistics such as space reservations, room setup requests, catering, guest travel honoraria, audiovisual needs, rehearsal scheduling, and on-site support. Events could include the New Faculty Research Forum, External Reviews of UTSW Departments, Centers, and scientific programs, and research awards programs
Responds to ad hoc operations requests, including software and license inquiries, accessibility questions, and general information requests from faculty and staff
Maintains faculty list for features on Meet the Minds & coordinates web & social media collaboration for video production & distribution
Supports Office of Research Integrity as assigned
Serves as interim executive-level administrative support as needed, including calendar management, meeting scheduling, preparation of correspondence on official letterhead, routing for approvals or signature, and processing expense reports
Qualification
Required
Bachelor's Degree In Business Administration, Health Care Administration, Education/Social Science, or related field
5 years Experience in appropriate field or May consider additional years of experience in lieu of education
Work requires ability to read, write, analyze data, develop plans and procedures, and coordinate resources to accomplish goals
Work requires outstanding verbal and written communication and interpersonal skills
Work requires responsibility for development, maintenance, and tracking of program accounts/budgets
Work requires responsibility for review, recommendation, development, and implementation of policies related to program
Benefits
PPO medical plan, available day one at no cost for full-time employee-only coverage
100% coverage for preventive healthcare-no copay
Paid Time Off, available day one
Retirement Programs through the Teacher Retirement System of Texas (TRS)
Paid Parental Leave Benefit
Wellness programs
Tuition Reimbursement
Public Service Loan Forgiveness (PSLF) Qualified Employer
Company
UT Southwestern Medical Center
UT Southwestern Medical Center offers clinical care, education, and scientific research.
10001+ employees
H1B Sponsorship
UT Southwestern Medical Center has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (358)
2024 (238)
2023 (266)
2022 (274)
2021 (213)
2020 (179)
Funding
Current Stage
Late StageTotal Funding
$22MKey Investors
The Dallas FoundationPatient-Centered Outcomes Research Institute
2023-06-20Grant
2023-04-20Grant· $4M
2023-03-28Grant· $18M
Leadership Team
Chris Rubio
Interim Chief Executive Officer, Clements University Hospital
Dennis Pfeifer
AVP & CTO University Health System
Recent News
2026-01-16
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2026-01-16
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