Electra.aero · 1 day ago
Executive Assistant to the CEO
Manassas, VA
Full-time
Onsite
Senior Level, Lead/Staff
10+ years expElectra.aero is pioneering sustainable aviation with hybrid-electric aircraft designed for regional air mobility. They are seeking an experienced Executive Assistant to the CEO who will manage various administrative tasks, support board activities, and maintain operational excellence while exemplifying the company's values of Smart & Kind, Excellence, Integrity & Ownership.
AerospaceAir TransportationElectric Vehicle
No H1B
Responsibilities
Establish an approach that demonstrates the office of the CEO is professionally managed, reflecting a high standard of operational excellence and creating a seamless environment that enables the CEO to function at their highest level
Assist the Boards (Directors and Advisors) with correspondence and meeting planning. Coordinate the preparation, assembly and distribution of all materials and packages for Board meetings as directed. Ensure proper Board meeting setup and travel and other arrangements for Directors and Advisors as necessary
Provide comprehensive administrative support to the CEO and support projects that relate to the CEO, the Board of Directors, the Board of Advisors, and the Senior Leadership Team (SLT)
Manage the CEO's calendar, travel, meeting, and schedule arrangements, including setting up appointments, scheduling meetings, resolving conflicting priorities and ensuring that the CEO is on time, organized and prepared for each meeting/appointment. This includes responsibility for the management of Outlook calendar entries. Includes initiating contact and securing appointments, equipment, and facilities as appropriate
Coordinate SLT meeting agendas, room reservation, materials preparation, setup including refreshments, e.g. soda and snacks, etc., catering and A/V equipment. Manage other cross-company meeting activities (e.g., All Team meetings; All Managers meetings; Brown Back lunches; and other key event activities)
Collaborate closely with other team members to ensure the above responsibilities. Coordinate especially closely with the Office Manager and Office Specialists to serve as a liaison for the CEO's input on management and maintenance of the office environment
Reconcile monthly credit card and business-related expenses for CEO. Prepare and submit monthly expense reports on behalf of the CEO
Maintain organized and complete electronic file system to document projects, correspondence and activities of the CEO
Assist with tools and processes to keep ensure coordination and connectivity between the Company's functions and the CEO
Take on a range of special projects that the CEO may identify in the course of the role
Maintain a high degree of confidentiality
Other duties as assigned
Qualification
Required
Bachelor's degree from an accredited institution in Business Administration or related discipline is preferred
Minimum 10 years of related professional experience, at least 5+ years of experience working with and supporting VP/Director/C-Level Executives, preferably with CEOs
Excellent organization skills
Excellent communication, interpersonal and working together skills
Ability to manage multiple priorities and work under pressure
Good listening skills, with experience in capturing precise instruction details in fast-paced environment
Self-directed professional, unafraid to ask questions when guidance is needed, but equally unafraid to move out when able to use sound judgment to proceed autonomously
Maintain onsite, daily office hours in Manassas, VA
US Person (Citizen or Green Card) Preferred
Preferred
Experience in a small, fast-growing, or start-up company environment is desirable
Fluency in Microsoft SharePoint, the MS Office Suite (Outlook, Word, Excel, PowerPoint) and Adobe Acrobat
Benefits
Medical
Dental
Vision
STD
LTD
Life insurance
Generous PTO and sick leave
Company holidays
Paid winter break
401(k) plan with immediate vesting
Free catered lunches
Amazing coffee
Snacks
Drinks
Fruit
Free parking
Company
Electra.aero
Electra develops hybrid-electric aircraft for sustainable urban and regional air mobility.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
$115MKey Investors
Prysm CapitalStatkraft VenturesVirginia Innovation Partnership Corporation
2025-04-21Series B· $115M
2023-07-26Series Unknown
2023-06-01Grant
Leadership Team
Marc Ausman
VP, Sales & Support
Recent News
Company data provided by crunchbase