P33 Chicago · 7 hours ago
P33 Executive Assistant
Chicago, IL
Full-time
Hybrid
Mid LevelP33 is a nonprofit organization dedicated to enhancing Chicago's tech ecosystem. The Executive Assistant will provide high-level administrative and operational support to the CEO and senior leaders, managing complex calendars, coordinating logistics, and ensuring smooth organizational operations.
CivicTechNon ProfitSocial
Responsibilities
Calendar and scheduling support , including managing complex calendars, coordinating large meetings, and prioritizing requests for multiple senior leaders and VPs
CRM management and support, including maintaining accurate contact records, updating relationship notes, and tracking interactions
Meeting and event coordination, including planning logistics, preparing materials, booking rooms, and supporting on-site and virtual events
Office and operations support, such as ordering supplies, managing office needs, and ensuring shared spaces are well organized
Guest and visitor management, including coordinating guest access, office entry, badges, and day-of logistics
Administrative support, including preparing documents and presentations, and maintaining records
Cross-team coordination, serving as a point of contact between senior leaders and internal teams to ensure smooth communication and follow-through
Qualification
Required
Experience supporting senior leaders, executives, or Vice Presidents in an administrative or executive assistant capacity
Experience using and maintaining CRM systems (e.g., HubSpot, Airtable, or similar) to support relationship management and reporting
Strong organizational and time-management skills with the ability to juggle multiple calendars and priorities
Excellent written and verbal communication skills, with a professional and approachable demeanor
High proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort learning new tools
Strong attention to detail and follow-through, especially when managing scheduling, events, logistics, and CRM data accuracy
Ability to work independently, anticipate needs, and proactively solve problems
Discretion and professionalism when handling sensitive information
Comfortable working with a variety of stakeholders, including executives, board members, and external partners
Flexible, solutions-oriented team player who thrives in a dynamic environment
Company
P33 Chicago
P33 is on a mission to transform Chicago into a tier one technology and innovation hub driving inclusive economic growth.
Founded in 2018
11-50 employees
Funding
Current Stage
Early StageTotal Funding
$3MKey Investors
Minority Business Development Agency
2023-08-11Grant· $3M
Leadership Team
Brad Henderson
Chief Executive Officer
Tifair Hamed
Chief Growth Officer
Recent News
Technically Media
2025-07-16
Company data provided by crunchbase