Ultimate Staffing · 22 hours ago
Upper-Level Admin(Temporary-90 Days)
Raleigh, NC
Full-time
Onsite
Mid Level
$25/hr - $26/hr
3+ years expUltimate Staffing is seeking a highly organized and professional Upper-Level Administrative Assistant for a 90-day temporary assignment. This role supports senior leadership by managing calendars, assisting with phone responsibilities, preparing documents, and handling a variety of administrative tasks as assigned.
EmploymentHuman ResourcesManufacturingStaffing Agency
Hiring Manager
Randy Estridge
Responsibilities
Manage and maintain executive calendars, including scheduling meetings, appointments, and conference calls
Coordinate internal and external meetings, ensuring accuracy and minimizing scheduling conflicts
Prepare meeting reminders and ensure leaders are equipped with needed materials
Handle light phone duties, including answering incoming calls, taking messages, and routing calls appropriately
Communicate professionally with internal staff, clients, and external partners
Draft and proofread email correspondence as needed
Prepare, edit, and format documents, presentations, and reports
Assist with organizing files, updating records, and maintaining confidential information
Support travel planning, expense tracking, and basic logistics coordination
Perform general office duties such as copying, scanning, and handling incoming/outgoing mail
Complete other duties as assigned to support executives and the administrative team
Qualification
Required
3+ years of administrative or executive assistant experience
Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Excellent communication, organizational, and multitasking skills
High level of professionalism and discretion when handling sensitive information
Ability to work independently and adapt quickly to changing priorities
Preferred
Experience supporting executives or upper‑level leadership
Company
Ultimate Staffing
Ultimate Staffing specializes in clerical, administrative, customer service, and manufacturing and production positions.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Lisa Marez
Partnership Director
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