Brown Gibbons Lang & Company (BGL) · 22 hours ago
Office CoordinatorNew
Chicago, IL
Full-time
Onsite
Entry Level
$60K/yr - $65K/yr
2+ years expBrown Gibbons Lang & Company (BGL) is a leading independent investment bank and financial advisory firm focused on the global middle market. The Office Coordinator performs a wide variety of clerical and administrative duties to support Bankers in the Chicago office, providing an opportunity to develop professional skills and grow in a corporate environment.
Financial Services
No H1B
Responsibilities
Meet and greet clients, guests and deliveries; routing visitors and setting up conference and meeting facilities, on-site and off-site
Provide assistance in attendance and coordinating office fitness and/or volunteering events, monthly birthday celebrations, holiday parties, and summer events
Prepare and submit expense reports for supported staff in a timely manner. Ensure submissions adhere to corporate expense reimbursement policies
Enter contacts and activity in Salesforce, pull reports and continue to maintain data on a regular basis
Review and confirm requests for guest offices and conference rooms including relevant set-up
Place and set up of catering orders or office meal orders
Print, copy and bind materials and booklets for pitches and client meetings and provide training to junior banking staff
Assist in office and AV equipment trainings of staff
Answer phones, take messages or transfer calls/information to appropriate individuals
Makes copies/scans of correspondence or other printed matter
Prepare and handle incoming and outgoing parcels, mail, faxes and entering shipment info in receiving/shipping register
Assist with moving boxes and light inter-office moves, preparing offices and workstations
Take inventory of office supplies, place orders for supplies needed and restock beverages, snacks, and office supplies
Submit building related work orders for office maintenance/projects
Maintain in-office kitchen areas throughout the day
Be a team player, working effectively with colleagues and internal clients at all levels
Assist with booking travel occasionally
Perform related duties as assigned
Qualification
Required
Bachelor's degree preferred
2-5 years of experience working in an office environment preferred
Must be detailed-oriented and possess outstanding organizational skills
Can successfully multi-task and prioritize appropriately
Intermediate or advanced knowledge and ability to complete Microsoft Office projects (i.e. correspondence, reports, memos, excel spreadsheets, proposal, charts, agreements, Power Point presentations)
Demonstrates good decision-making skills and can make decisions with moderate supervision
Strong interpersonal skills, ability to work with all levels of staff members
Working knowledge with Salesforce is a plus
Able to lift a minimum of 30 lbs. on occasion
Strong written and verbal communication skills. Intermediate to advanced verbal and written communication skills (spelling, grammar, and punctuation)
Benefits
Medical
Vision
Dental
PTO
401k with employer match
Paid holidays
Cell phone reimbursement
More
Company
Brown Gibbons Lang & Company (BGL)
Brown Gibbons Lang & Company (BGL) is a leading independent investment bank and financial advisory firm focused on the global middle market.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Alan Bugler
Managing Director
John Tilson
Managing Director
Recent News
2026-01-16
2025-11-11
2025-11-07
Company data provided by crunchbase