Vaco by Highspring · 1 day ago
Director of Payroll
Brentwood, TN
Part-time
Hybrid
Director/Executive
$150K/yr - $200K/yr
10+ years expVaco is partnering with a client recognized on the Inc. 5000 list to recruit a Director of Payroll. The role focuses on ensuring accurate payroll processing for a multi-state workforce and involves managing payroll operations, collaborating with HR and Finance, and overseeing payroll compliance and reporting.
Staffing & Recruiting
Hiring Manager
Abby Walsh
Responsibilities
Lead full payroll cycle operations for accuracy, compliance, and confidentiality
Oversee electronic timekeeping system configuration and maintenance
Partner with HR, Finance, and Operations to integrate payroll with compensation planning, incentive programs, and talent initiatives
Serve as primary contact for payroll inquiries (pay discrepancies, PTO balances, W?2s, direct deposit, tax withholdings)
Produce routine and ad hoc payroll reports for leadership and auditors
Manage enrollments/terminations with third-party pay platforms (e.g., Daily Pay)
Qualification
Required
Ensure accurate, timely, and compliant payroll processing for all employees by maintaining payroll records, applying company policies, and adhering to all regulatory requirements
Support HR and Finance through precise reporting, issue resolution, and protection of sensitive compensation data
Oversee payroll for a multi-state (48) workforce of ~8,000 employees (many part-time)
Lead full payroll cycle operations for accuracy, compliance, and confidentiality
Align payroll strategy with company goals and drive process improvements and integration with financial systems
Oversee electronic timekeeping system configuration and maintenance
Monitor timecard submissions and approvals, ensure smooth data transfer to payroll systems, manage overtime and compliance with FLSA, and perform audits to resolve discrepancies
Partner with HR, Finance, and Operations to integrate payroll with compensation planning, incentive programs, and talent initiatives
Reconcile payroll-related general ledger accounts and support monthly/quarterly close processes
Serve as primary contact for payroll inquiries (pay discrepancies, PTO balances, W-2s, direct deposit, tax withholdings)
Communicate payroll policies and deadlines clearly to managers and staff
Produce routine and ad hoc payroll reports for leadership and auditors
Monitor labor costs and payroll trends, maintain audit-ready records, and support internal and external audits
Manage enrollments/terminations with third-party pay platforms (e.g., Daily Pay)
Lead payroll system upgrades and implementations, including testing and rollout support
Stay current on payroll law changes and best practices
Adaptable to changing environments and capable of managing multiple priorities
Proven leadership, mentoring, and decision-making skills
Minimum 10 years of full-cycle payroll administration experience, including high-volume, multi-state payroll
Experience with integrated payroll/timekeeping systems required
Proficient with Microsoft Office (Excel, Outlook, Word, PowerPoint)
Strong analytical and problem-solving abilities; data-driven approach to process improvement
Excellent written and verbal communication; ability to simplify complex topics and influence cross-functional partners
Highly organized with strong time-management skills
Preferred
Bachelor's degree in a related field
Dayforce experience strongly preferred
Company
Vaco by Highspring
Vaco is the Talent Solutions division of Highspring, a leading global professional services organization.
5001-10000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase