The University of Toledo Foundation · 3 days ago
Philanthropic Support Specialist
Toledo, OH
Full-time
Onsite
Entry, Mid LevelThe University of Toledo Foundation is seeking a Philanthropic Support Specialist to enhance frontline fundraising success and revenue generation. This role involves managing administrative workflows, event logistics, and providing support to the philanthropy team while ensuring a best-in-class donor experience.
Higher Education
Hiring Manager
Kelly Page, MBA, PHR
Responsibilities
Manages the day-to-day administrative affairs of the main campus development officers, including, but not limited to composing correspondence, scheduling meetings, providing travel arrangements, answering phones, sorting & distributing mail, ordering supplies, maintaining files, handling reimbursements and credit card statements, and managing event reservations
Assists with the gift and fund agreement processes, including drafting agreements, providing critical review, tracking, scanning, preparing agreements for signature, engaging with impacted parties to make/validate changes, and bringing agreements to closure
Coordinates athletic suites and college specific events for all main campus gift officers
Creates and maintains donor visit guides for main campus college officers
Manages Wrike requests for various projects, including printed materials, invitations, events, prospect lists, business cards, and promotional materials
Maintains calendar for main campus events and travel
In coordination with the Donor Relations team, closely monitors stewardship activities, ensuring that acknowledgement, thank you notes, reports phone calls, etc. are completed in a timely fashion. Makes weekly thank you calls for recent donations
In collaboration with the Alumni team, serves as primary liaison for Homecoming, including managing distinguished alumna/us communications
Drafts correspondence and other written materials. Responds to inquiries and handles constituent concerns by phone, memo, and e-mail
Oversees and manages the paper and electronic filing systems, ensuring that important constituent and other information is being stored appropriately and timely
Manages annual communications to donors, including holiday cards
Participates in main campus college advancement council meetings, taking minutes and ensuring coordination and follow-up as appropriate
Prepares materials for main campus team meetings, including agendas, minutes, and supplemental materials when necessary
Prepare and provide weekly pipeline and moves-management reports by reviewing and analyzing data relative to portfolio saturation and progress toward goals
Draft and proof donor-facing content, including proposals, one-pagers, impact stories, and case statements in partnership with philanthropic advisors and marketing/communications
Ensure brand alignment and messaging consistency; manage version control and asset libraries
Collaborate with the Office and Financial Aid and student scholarship/award recipients to support the stewardship efforts of main campus philanthropic advisors
Serves as backup to the Executive Assistant to the Senior Associate Vice President of Development
Other duties and special projects as assigned
Qualification
Required
Bachelor's degree or equivalent combination of education and experience
Computer experience and high skill level with Windows, Microsoft Word, PowerPoint and Excel including the ability to transfer and use information between applications
Proficiency with CRM platforms (Salesforce)
Strong writing/editing skills and document production, including mail merges and templates; preference for experience with Canva or similar programs
Previous administrative experience in a fast-paced office environment
Exemplary organization and customer service skills with demonstrated professionalism to internal and external stakeholders
Preferred
Previous non-profit experience and development experience
Company
The University of Toledo Foundation
The University of Toledo Foundation is the University’s official fundraising and gift-receiving organization.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Randy Rothenbuhler
Chief Financial Officer
Company data provided by crunchbase