NEOGOV · 1 day ago
Administrative Coordinator - OPEN TO DEPARTMENT BARGAINING UNIT ONLY
Everett, WA
Full-time
Onsite
Mid Level
$61K/yr - $78K/yr
3+ years expNEOGOV is a company within Snohomish County that is seeking an Administrative Coordinator to provide administrative support and clerical duties to the Facilities Management department. The role involves conducting research, serving as a liaison with other departments, managing financial and personnel systems, and maintaining confidential information.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Conducts research and analysis projects as directed; develops, recommends and implements procedural changes for use by clerical employees within the department
Serves as liaison with other departments and divisions as required; represents the Director on task forces and committees as assigned
Develops and maintains manual and computerized management systems for departmental financial, personnel and correspondence systems utilizing available hardware and software
Monitors departmental budget; assists in budget preparations; prepares required documentation for purchases and payments; may prepare support documentation required for contracts, budget transfers, supplemental and emergency appropriations
Provides technical word processing and spreadsheet guidance and training to departmental staff
Prepares and maintains employee time records and payroll information for departmental administrative staff
Maintains custody of and processes confidential departmental information such as employee evaluations and personnel files
Takes, transcribes and edits notes from administrative superior and at formal meetings and/or uses word processing technologies
May track equipment and inventory
Performs related duties as required
Qualification
Required
Three (3) years of confidential or executive secretarial experience; OR, any equivalent combination of training and/or experience that provides the required knowledge and abilities
Must pass job related tests
Candidates for employment must be at least 21 years old at the time of application when assigned to the Department of Corrections
High School diploma or G.E.D. certificate
Must be a United States citizen, a lawful permanent resident, or a deferred action for childhood arrival (DACA) recipient as per RCW 41.14.100
Knowledge of governmental budgeting practices and principles
Knowledge of computer technology
Knowledge of office practices and procedures
Knowledge of proper English, spelling, grammar, punctuation and word usage
Knowledge of basic bookkeeping and/or record keeping procedures
Ability to operate computers and applied software packages
Ability to analyze and resolve work related problems
Ability to exercise initiative and judgment and make decisions within the scope of assigned authority
Ability to communicate effectively both orally and in writing
Ability to establish and maintain effective work relationships with department personnel, public and private officials, other county employees and with the general public
Ability to maintain necessary records and prepare required reports
Ability to meet deadlines and cope with interruptions
Ability to operate standard office equipment
Ability to take and transcribe shorthand or equivalent as required
Ability to manage multiple tasks/activities while meeting specific deadlines
Ability to maintain a high degree of accuracy with detailed information
Benefits
Medical Insurance
Vision Insurance
Dental Insurance
Retirement
Basic Group Term Life Insurance/ Accidental Death and Dismemberment (AD&D) Insurance
Long Term Disability (LTD)
Commuting Benefits
Employee Assistance Program (EAP)
Partners for Health Employee Wellness Program
Leave & Holidays
Deferred Compensation 457(b)
Supplemental Group Term Life Insurance
Additional Accidental Death and Dismemberment Insurance (AD&D)
Flexible Spending Accounts (FSA)
Supplemental Individual Insurance Policies
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
Warburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase