Irving Oil · 1 week ago
Inventory Receivables Coordinator
West Lebanon, NH
Full-time
Onsite
Mid Level
3+ years expIrving Oil is a company dedicated to creating a collaborative work environment, and they are seeking an Inventory Receivables Coordinator to manage and verify incoming inventory receipts. The role involves processing and reconciling inventory, ensuring accuracy, and collaborating with various teams to maintain up-to-date records and resolve discrepancies.
EnergyEnergy EfficiencyOil and Gas
Responsibilities
Accurately receive, process, and reconcile inbound inventory using established procedures
Verify purchase orders, packing slips, and bills of lading to ensure product accuracy before entry into inventory systems
Maintain up‑to‑date records of all incoming materials including quantities, product codes, and vendor information
Investigate and resolve discrepancies between physical inventory and system records in coordination with warehouse and procurement teams
Monitor pending receipts, open PO statuses, and vendor delivery schedules to ensure timely posting
Process inventory adjustments, returns, and corrections while maintaining appropriate documentation
Collaborate with various teams to support month‑end inventory reconciliation and audit requirements
Communicate effectively with suppliers, drivers, and internal teams to address issues related to deliveries, shortages, or damaged items
Qualification
Required
3–5 years of experience in inventory management receivables coordination or a similar administrative or operations role
Strong proficiency in MS Office applications particularly Excel
Excellent attention to detail and accuracy in data entry and reconciliation
Ability to multi‑task and manage time effectively in a deadline‑driven environment
Strong analytical problem‑solving and decision‑making skills
Ability to work collaboratively with cross‑functional teams including warehouse procurement and finance
Preferred
Experience in warehouse distribution logistics transportation or supply chain environments
Familiarity with inventory control processes purchase order systems and reconciliation workflows
Benefits
Competitive Compensation – Including an annual bonus plan, and 401k company matched up to 4%
Flexible Benefits Plan – In effect on the first day of the month following the date of hire and offers three levels of coverage to select from to meet your unique, personal needs
Paid Vacation – Plus an annual option to purchase additional vacation, too
Wellness Support – With 24/7 access to our Employee & Family Assistance Program
Opportunity to give back to some amazing causes in our community - Choose when and where to make an impact with a paid volunteer day, company volunteer opportunities, and a donation matching program
Company
Irving Oil
Irving Oil is a privately-owned energy and marketing company.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$300M2013-08-16Debt Financing· $300M
Leadership Team
Mark Sherman
Chief Operating Officer and Vice President
Ben Huneault
Chief of Maintenance
Recent News
2025-10-24
2025-09-12
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