Blessinger Legal PLLC · 18 hours ago
Office Manager -In person
Falls Church, VA
Full-time
Onsite
Senior Level
5+ years expBlessinger Legal PLLC is a bustling boutique immigration law firm seeking an Office Manager/Chief of Staff. The role involves overseeing office assistants, managing schedules, enforcing office policies, and handling HR duties.
Law EnforcementLegalProfessional Services
Hiring Manager
Estefania Suarez
Responsibilities
Provide administrative assistance to legal staff in a law office
Plan, support, and implement logistics for internal office events
Coordinate with customers, external counsel and other vendors to obtain and exchange information and documentation related to legal matters
Assess the urgency of situations and determine appropriate actions, monitor status of pending items, provide follow up and keep management informed by communicating a wide variety of information
Coordinate the preparation of legal correspondence and presentations
Maintain legal case management system
Complete semi-monthly payroll, coordinate human resources benefits with Paychex, the Firm’s outside vendor, and maintain a database of employees’ accrued and used leave
Train attorneys and support staff in the use of all office systems, including case management system, filing protocols, and docket/diary procedures
Maintain training material for new employees
Utilize case management system for electronic data management of legal files and creation of management reports
Ensure that all necessary information is shared between clients and attorneys on various files
Oversee and coordinate acquisition and maintenance of legal research and reference materials for office, including hard copy and electronic materials
Maintain a docket of the firm’s deadlines
Human Resources: recruiting/staffing, updating/management of employee records, health benefits, employment verifications, employee time management, employee relations, health benefits and employee performance management and improvement of systems, employee relations and liaison between employee and Management
Organize/Maintain orderly detailed filing system
Ability to prioritize and manage multiple projects simultaneously and follow through in a timely manner
Other duties as assigned
Qualification
Required
At least five years of legal administrative experience with previous management responsibilities
Fluent in English and Spanish
Knowledgeable of Microsoft Office and INS Zoom
Some experience in accounting or bookkeeping
Excellent resource management abilities (authoritative, diplomatic, respectful, personable, articulate, and professional at all times)
Effective office management abilities (time entry, office operations, supplies)
Advanced knowledge of office budgets, scheduling, expense reports, and invoicing
Working knowledge of MS Office Suite (Excel, Word, Outlook)
Working knowledge of accounting or bookkeeping, contracts, office work flows, and human resources practices
Ability to draft formal business correspondence
Strong initiative required; ability to work independently with minimal direct supervision
Strong organizational skills with great attention to detail
Flexibility in dealing with simultaneous projects
Ability to convey information and ideas through speech in ways that others will understand
High School Diploma or equivalent
Some previous accounting or bookkeeping
Willingness and ability to learn new skills
Operation of Telephones, Copier, Fax, Scanner, Printers
Must be self-motivated, work independently and as part of a team
Preferred
College Degree with at least 5 years of prior management experience
Previous experience as a paralegal
Fluency in Spanish and English
Familiarity with INS Zoom
Minimum of three years legal administrative experience with previous resource and office management responsibilities
Company
Blessinger Legal PLLC
Immigration law firm located in Northern Virginia.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase