University of North Texas · 4 days ago
Senior Administrative Specialist
Denton, TX
Full-time
Onsite
Mid, Senior Level
1+ years expThe University of North Texas is a prominent educational institution in the Dallas-Fort Worth region, and they are seeking a Senior Administrative Specialist to support the College of Liberal Arts and Social Sciences. This role involves coordinating travel arrangements and providing administrative support while ensuring compliance with university policies.
Higher Education
Responsibilities
Coordinate and process travel bookings, reimbursements, and related documentation for CLASS faculty, staff, students, guests, and job candidates, ensuring compliance with University policies and deadlines
Track travel requests and reimbursement progress; follow up proactively with travelers and departments to prevent delays or issues
Serve as the primary front desk contact for the CLASS Dean’s Office by greeting visitors, answering and routing calls, and responding to inquiries
Provide administrative support to CLASS Development Officers, including correspondence and donor reporting
Purchase office supplies and incidentals for the Dean’s Office using P-Card and Marketplace in accordance with University policies
Assist with planning and logistical support for CLASS events, Advisory Board activities, and leadership meetings
Maintain scheduling and reservations for shared resources such as conference rooms and golf carts
Receive cash and checks in accordance with University cash handling procedures and complete required annual training
Perform related administrative duties as assigned to support the efficient operation of the CLASS Dean’s Office and the General Academic Building
Qualification
Required
Bachelor's degree and one year of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training
Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology
Knowledge of, or the ability to learn, University policies and procedures
Skill in customer service orientation by actively looking for ways to help people
Skill in communicating effectively in writing as appropriate for the needs of the audience
Skill in using computer applications including spreadsheet, database and word processing software
Skill in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions
Ability to communicate effectively in both oral and written form
Ability to analyze, organize and prioritize work under pressure and to meet multiple deadlines
Ability to establish and maintain a good rapport with university faculty and staff, students, and the general public
Ability to work successfully as a member of a team and independently with moderate supervision
Preferred
At least one year of front desk/reception customer service in a professional office setting
Knowledge of University travel systems such as Coupa or similar travel/expense management platforms
Prior experience coordinating travel, reimbursements, or financial documentation in a complex organizational environment
Previous experience in higher education a plus
Company
University of North Texas
Ranked a Tier One research university by the Carnegie Classification, UNT is the flagship of the UNT System and is located in Denton, Texas.
1001-5000 employees
H1B Sponsorship
University of North Texas has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (73)
2024 (64)
2023 (54)
2022 (46)
2021 (26)
2020 (26)
Funding
Current Stage
Late StageLeadership Team
Clayton Gibson, CPA
Vice President for Finance & Administration and CFO
Clay Simmons
Vice President and Chief Integrity Officer
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