ASM Global · 20 hours ago
Administrative Assistant - Talking Stick Resorts Amphitheatre
Phoenix, AZ
Full-time
Onsite
Entry Level
3+ years expASM Global is a holistic agency that specializes in delivering solutions for legendary brands. The Administrative Assistant role involves implementing administrative systems, procedures, and policies while providing support to the management team and maintaining office operations.
Entertainment
Responsibilities
Maintain timesheets and data entry of payroll. Complete tip reporting functions
Send all payroll reports to appropriate management for review each week. Must maintain strict payroll deadlines
Complete time sheets for temp employees and email to appropriate personnel
May be asked to assist checking in employees, temps, and other staff/vendors before events/concerts
Maintain calendar, arrange appointments, coordinate on projects with the Management Team
Maintain a variety of files and records of information (e.g. attendance, event files, employee files, vendor files, etc.), will serve as keeper of the records for all current and closed files within the office
Place and answer phone calls, take accurate messages, direct inquiries appropriately and greet and direct visitors
Maintain inventory of office supplies
Monitor office equipment (printers/scanners/computers/etc.) for proper functioning; arrange repairs if needed
Retrieve, screen, and deliver mail correspondence. Coordinate FedEx and UPS mailings
Draft letters, reports, and other correspondence in a timely, accurate manner. Complete a variety of reports for management (must be proficient in Excel/Word)
Enforce and implement corporate policies and procedures and remain well informed of all office functions
This position will incorporate duties of other positions, including, but not limited to: Accounting Clerk, Scheduling Coordinator, and Payroll Clerk
Will work closely with other administrative employees, assisting with accounts payable, scanning files to management, and other functions. Will assist in analyzing/reviewing vendors statements for accuracy and resolve problems as necessary
Maintain Product Receiving Log
Contributes to the team atmosphere of Legends. Must be flexible. Hours for this position will vary depending on the concert/event schedule. Some nights and weekends will be required
Perform other related duties, tasks, and responsibilities, and special projects as required from time to time
Qualification
Required
Associates Degree or three years of accounting experience required
Experience in the Hospitality industry is a plus
Experience in office management principles and procedures
Payroll experience is required
Proficient in MS Word, Excel, Outlook, PowerPoint, database, and internet searching skills
Ability to perform duties above expectations with little supervision
Professional demeanor with the aptitude to interact with poise and upholding the company name
Strong written and verbal communication skills. Must be able to follow direction and then instruct others to follow those directions
Hours may be extended or irregular to include nights, weekends, and holidays. Travel to our second venue in Dallas may be required
Excellent organizational skills
Ability to participate in a team environment
Preferred
Microsoft Office(Excel, PPT, Word, Outlook)
Bachelors or better in Other
Company
ASM Global
ASM Global is the world’s leading venue management company and producer of live event experiences.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Bryce G. Townsend
Senior Vice President, Commercial Partnerships
Natalie Sharp
Vice President Commercial Partnership Activation
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