Gator Bio · 22 hours ago
Trade Show and Events Coordinator
Palo Alto, CA
Part-time
Onsite
Mid Level
3+ years expGator Bio is a fast growing biotech company located in Palo Alto, CA, dedicated to creating innovative technologies for the healthcare industry. They are seeking a Trade Show and Events Coordinator to enhance brand visibility and engage with stakeholders while managing logistics for trade shows and events.
BiotechnologyHealth DiagnosticsMedical
Responsibilities
Manage end-to-end logistics for Gator Bio's participation in trade shows, including booth setup, preparation of marketing materials and collateral, and coordination of attendee schedules
Manage all logistics including ordering all carpeting, electrical, lead retrieval, and shipping freight through provided event manuals
Register all attendees for each show
Ensure a seamless and professional representation of the company at events
Manage pre-show marketing including coordinating with show organizers to provide logos, and all necessary corporate descriptions; pre-, during-, and post-show emails and social posts
Develop and manage virtual booths to highlight Gator Bio's expertise and products
Direct all online inquiries to appropriate stakeholders optimizing lead generation efforts
Collaborate with shipping teams to prepare, load, and unload pallet shipments for trade shows
Operate pallet jacks to move shipments into storage, ensuring compliance with safety standards
Secure pallets with stretch wrap to safeguard against damage during transit
Ensure on-time and safe delivery of pallets to show location and back to Palo Alto office
Maintain an organized inventory of marketing collateral and promotional items using Monday.com
Partner with external vendors to design and produce event-specific materials that align with brand guidelines
Coordinate with cross-functional teams—including marketing, sales, and creative—to ensure brand messaging is consistent
Initiate outreach at least two months before each event, reminding team members to arrange their own hotel accommodations
Create detailed sales decks and conduct pre-show meetings with all registrants one month prior to events to review logistics and objectives
Qualification
Required
Bachelor's degree in life sciences, biochemistry, hospitality management, or a related field; equivalent work experience also considered
3+ years of event planning or trade show coordination experience, preferably in life sciences or biotech
Proficiency in Microsoft Office Suite, event management platforms (e.g., Monday.com), marketing automation tools, and graphic design applications (e.g., Photoshop, Illustrator)
Knowledge of social media management and best practices for event promotion
Demonstrated success managing end-to-end event logistics and executing projects that meet company objectives
Strong organizational, project management, and attention to detail skills
Excellent verbal and written communication abilities to effectively collaborate with internal teams and external vendors
Ability to work independently, adapt to changing priorities quickly, and contribute innovative ideas for improving event strategy
Customer-service orientation, ability to build effective relationships with stakeholders, and willingness to travel and work flexible hours onsite
Ability to safely lift and move boxes, equipment, and materials weighing up to 40–50 pounds to support event setup and teardown
Preferred
Familiarity with scientific instrumentation and relevant regulatory compliance for event logistics
Company
Gator Bio
Gator Bio is a biotech company offers bio-layer interferometry technology to accelerate the development of therapeutics and diagnostics.
51-200 employees
H1B Sponsorship
Gator Bio has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (3)
2024 (2)
2023 (4)
2022 (2)
2021 (2)
Funding
Current Stage
Growth StageLeadership Team
Hong Tan
Chief Executive Officer
Recent News
Company data provided by crunchbase