Caltech · 1 day ago
Temporary Assistant Finance Coordinator
Pasadena, CA
Full-time
Onsite
Entry Level
$30.50/hr - $34.75/hr
1+ years expCaltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. They are seeking a Temporary Assistant Finance Coordinator to support various processes within Caltech Student Auxiliary Services, including procurement, payment, and accounting processes. This role involves ensuring accurate transaction booking, managing vendor invoices, and providing customer service to both internal and external stakeholders.
EdTechEducationUniversities
Responsibilities
In partnership with the Senior Finance Coordinator, responsible for ensuring the accurate booking of thousands of internal and external SAS revenue transactions per month
Administers and tracks purchasing for all SAS business units (Housing, Dining, Retail), as well as some Student Affairs (SAO) units
Ensures that vendor invoices are entered accurately and timely for payment
Works with the Senior Finance Coordinator to complete monthly journal entries, e.g. cost of sales and cash accruals
Works with managers to ensure timely procurement of services and materials necessary for business operations
Provides excellent customer service for all customers and vendor partners
Supports processes for internal and external customer billing and addresses customer billing inquiries
Other duties as assigned
Qualification
Required
A bachelor's degree in business, accounting, information systems, or related discipline
1-3 years of experience, or equivalent combination of education and experience
Experience with accounting, billing and financial reporting processes
Problem solving skills and ability to interface with diverse populations
Excellent written and oral communication skills
Strong organizational and multi-tasking skills
Demonstrated excellent customer service skills
Ability to interact with all levels of campus personnel
Proficiency with MS Office suite
Ability to work nights and weekends during busy times of year
Resume
Preferred
Previous higher education experience is a plus
Experience with Techmart (SciQuest), CardQuest, Oracle and data warehouse tools is a plus
Benefits
Health, dental, and vision insurance
Retirement savings plans
Generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.)
Tuition reimbursement
Onsite counseling
Sick time
Company
Caltech
Caltech is a science and engineering research and education institution.
1001-5000 employees
H1B Sponsorship
Caltech has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (156)
2024 (95)
2023 (105)
2022 (83)
2021 (30)
2020 (22)
Funding
Current Stage
Late StageTotal Funding
$86.51MKey Investors
US Department of EnergyAlfred P. Sloan Foundation
2024-07-17Grant· $10M
2019-09-27Grant· $75M
2019-01-01Grant· $1.51M
Leadership Team
Frances Arnold
Linus Pauling Professor
John Preskill
Richard P. Feynman Professor of Theoretical Physics
Recent News
2025-12-17
PhysOrg.com
2025-12-03
Company data provided by crunchbase