NEOGOV · 2 weeks ago
Administrative Assistant II - Confidential - San Mateo County Libraries (Open and Promotional)
County of San Mateo, CA
Full-time
Onsite
Entry, Mid Level
$96K/yr - $120K/yr
2+ years expSan Mateo County Libraries is seeking a dynamic and highly motivated professional to join their team as an Administrative Assistant II – Confidential. This role involves providing high-level administrative support to the Library Director and executive team, while handling a variety of complex and often confidential tasks.
GovTechHuman ResourcesInformation TechnologySoftware
Responsibilities
Extensive contact with all levels of the organization, the public, our partners, board members, and other officials at the local, county, and state levels
Analyzing administrative processes and recommending improvements
Conducting research, data gathering, preparing reports, presentations, and other library documents
Managing contracts, agreements, and vendor-related processes in compliance with library guidelines
Creating timelines, tracking deliverables, and following up on action items
Handling confidential information with discretion and integrity
Coordinating public records or compliance responsibilities
Supporting library board and committee meetings
Supporting staff, special projects, and initiatives
Qualification
Required
Bachelor's degree in Business or Public Administration
Providing high-level administrative support to executive-level management
Handling and maintaining confidential materials and information
Exercising sound judgement in complex or sensitive situations
Researching and compiling a variety of informational or statistical material from internal and external sources
Project management and overseeing multiple assignments and tight deadlines, while maintaining attention to detail
Communicating with all levels of staff, elected officials, community leaders, and members of the public in a diplomatic and politically astute manner
Providing information, responding to inquiries, and resolving concerns using good decision-making and knowledge of policies and procedures
Displaying superb written communication skills and experience reviewing materials for completeness, accuracy, format, etc
Organizing work, setting priorities, and meeting critical deadlines for the division and organization
Handling invoices, scheduling, deadlines, and follow-up, and general support with a positive attitude
Maintaining calendars, scheduling, organizing meetings and events, responding to and initiating correspondence
Providing supervision to office staff
Graduation from an accredited college or university with major work in Public or Business Administration or a closely related field and two years of experience in such fields as accounting, personnel management, office management, or management analysis
Principles of organization, administration, and supervision
Budgeting principles and practices
Modern office methods and procedures associated with information technology
Analyze organizational procedures and recommend improvements and prepare and present reports in narrative and graphic form
Plan, organize, and supervise the work of clerical personnel effectively
Benefits
Health and wellness
Financial security
Wellness and professional development programs
Company
NEOGOV
NEOGOV is the leading provider of workforce management software uniquely designed for the public sector, education, and public safety.
501-1000 employees
H1B Sponsorship
NEOGOV has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (13)
2024 (10)
2023 (10)
2022 (18)
2021 (14)
2020 (16)
Funding
Current Stage
Late StageTotal Funding
$700MKey Investors
The Carlyle Group,Warburg PincusWarburg Pincus
2025-07-28Secondary Market· $700M
2025-07-28Acquired
2021-06-02Private Equity
Leadership Team
Shane Evangelist
CEO
Brandon McDonald
Head Of Marketing
Recent News
Canada NewsWire
2025-11-14
2025-11-14
Government Technology US
2025-10-31
Company data provided by crunchbase