Wake County Public School System · 19 hours ago
Secretary (Senior Director) - Elementary School Programs
Cary, NC
Full-time
Hybrid
Senior Level
5+ years expWake County Public School System is seeking a Secretary to the Senior Director of Elementary School Programs. The role involves performing secretarial duties, providing administrative support, and serving as the initial contact for visitors and inquiries related to elementary school programs.
Responsibilities
Performs secretarial duties while prioritizing and completing tasks in a timely manner
Provides administrative support to the Senior Director of elementary school programs
Serves as the initial contact person for visitors and answers incoming phone calls to the office; responds to inquiries and researches replies to questions posed by school staff, parents, and others seeking information about elementary school programs
Maintains departmental general ledger; creates budget transfers and amendments, as needed; creates and processes purchase order and direct pay requests; orders, receives and distributes supplies for department staff; processes contracts, service agreements, and payments for agreements generated by elementary school programs
Organizes and assists with logistics of various meetings for and within the department
Monitors and processes time records for department staff including leave requests and reports; processes travel reimbursement requests for staff in elementary school programs
Generates effective correspondence, presentations, reports, and other documents, as directed
Serves as registrar for eSchools for elementary school programs
Performs other related duties, as assigned
Qualification
Required
Considerable knowledge of bookkeeping and accounting procedures
Considerable knowledge of Microsoft Office, including Word and Excel; graphic presentation software; and Google Apps
Effective time management and organizational skills
Excellent customer service skills with the ability to calmly route concerns to appropriate staff
Critical thinking and problem-solving skills
Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback
Ability to work independently without close supervision
Ability to establish and maintain effective working relationships with school system staff, students, parents, community groups, vendors, external agencies, and the public
High school diploma or equivalent
Five years of experience in a secretarial or related field
Experience in managing and maintaining payroll functions
Preferred
Associate's degree or equivalent technical training
Experience using Oracle business applications
Secretarial experience in a school or academic setting
Company
Wake County Public School System
Wake County Public School System is the largest school system in the state and the 16th largest in the nation, providing preK-12 education.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Shashi Buddula
Chief Technology Officer
Stacy Lee
CTO Wake County Public School System
Recent News
Government Technology US
2025-05-17
2025-02-25
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