PRP Wine International · 16 hours ago
Accounting Generalist (Payroll & Accounts Payable)
Naperville, IL
Full-time
Onsite
Entry, Mid Level
$25/hr - $25/hr
2+ years expPRP Wine International is seeking a detail-oriented Accounting Generalist with strong experience in payroll and accounts payable. This role supports multiple companies and requires maintaining accuracy and confidentiality while meeting strict deadlines in a fast-paced environment.
Wine And Spirits
Responsibilities
Process bi-weekly payroll using Paychex Flex for three companies, including pulling and verifying Time & Attendance (T&A) hours
Upload and verify employee expense reimbursements via CSV files, including live check expenses
Review and reconcile payroll registers, batch totals, and deduction summaries prior to submission
Maintain accurate payroll records for bonuses, new hires, terminations, and PTO adjustments
Review timecards and attendance reports for accuracy and policy compliance
Prepare and process approved off-cycle payroll payments (manual checks)
Ensure compliance with federal and state payroll regulations while maintaining strict confidentiality
Process payroll using Paychex Flex and Flight (NACHA file) systems as applicable
Save and maintain payroll reports and supporting documentation on the shared drive
Perform final payroll reviews to ensure accuracy prior to processing
Enter vendor invoices accurately in Microsoft Dynamics GP, verifying vendor details, invoice dates, GL coding, and payment terms
Match invoices to receiving documentation when required
Code invoices to the correct accounting period, location, and GL account
Prepare and process check runs, ACH payments, and employee expense reimbursements
Reconcile vendor statements and resolve discrepancies in a timely manner
Maintain W-9 documentation and assist with 1099-NEC year-end reporting
Communicate professionally with vendors and internal departments regarding payment inquiries
Monitor and manage the Accounts Payable inbox daily
Reconcile EFT payments in Chase Bank against AP ledger entries
Save and organize invoices in SharePoint for proper recordkeeping
Assist management with special projects and process improvements as needed
Qualification
Required
Detail-oriented Accounting Generalist with strong experience in payroll and accounts payable
High level of accuracy, confidentiality, and ability to meet strict deadlines in a fast-paced environment
Process bi-weekly payroll using Paychex Flex for three companies, including pulling and verifying Time & Attendance (T&A) hours
Upload and verify employee expense reimbursements via CSV files, including live check expenses
Review and reconcile payroll registers, batch totals, and deduction summaries prior to submission
Maintain accurate payroll records for bonuses, new hires, terminations, and PTO adjustments
Review timecards and attendance reports for accuracy and policy compliance
Prepare and process approved off-cycle payroll payments (manual checks)
Ensure compliance with federal and state payroll regulations while maintaining strict confidentiality
Process payroll using Paychex Flex and Flight (NACHA file) systems as applicable
Save and maintain payroll reports and supporting documentation on the shared drive
Perform final payroll reviews to ensure accuracy prior to processing
Enter vendor invoices accurately in Microsoft Dynamics GP, verifying vendor details, invoice dates, GL coding, and payment terms
Match invoices to receiving documentation when required
Code invoices to the correct accounting period, location, and GL account
Prepare and process check runs, ACH payments, and employee expense reimbursements
Reconcile vendor statements and resolve discrepancies in a timely manner
Maintain W-9 documentation and assist with 1099-NEC year-end reporting
Communicate professionally with vendors and internal departments regarding payment inquiries
Monitor and manage the Accounts Payable inbox daily
Reconcile EFT payments in Chase Bank against AP ledger entries
Save and organize invoices in SharePoint for proper recordkeeping
Assist management with special projects and process improvements as needed
Exceptional attention to detail and accuracy
Proficiency with Paychex Flex, Paycom, Microsoft Dynamics GP, Excel, and SharePoint
Working knowledge of ACH processing, NACHA files, and bank reconciliations
Strong organizational and time-management skills
Ability to work independently with minimal supervision
Reliable, accountable, and deadline-driven
Strong written and verbal communication skills
Minimum 2+ years of accounting experience, with payroll and AP responsibilities
Preferred
Associate's Degree (A.S.) in Accounting preferred
Experience processing multi-company payroll strongly preferred
Benefits
Health Insurance through BCBS and MOO, available after 90 days of employment, including medical, dental, vision, life insurance, accident, and short-term/long-term disability coverage
401(k) Retirement Plan through Paychex Flex PEO, eligible after 1 year of service
Paid Time Off (PTO): 0–1 year: 10 days annually (accrual rate: 0.0385 per hour) 1–5 years: 15 days annually (accrual rate: 0.0577 per hour) 6+ years: 20 days annually (accrual rate: 0.0770 per hour)
Paid Holidays: Regular pay for 8 observed holidays per year
Company
PRP Wine International
PRP Wine International is a wine & spirits company specializing in in home and event wine samplings.
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase