Baptist Health Care · 19 hours ago
Administrative Assistant - Endoscopy Center, Full-time, Gulf Breeze
1040 Gulf Breeze Pkwy, Gulf Breeze, FL, 32561, US
Full-time
Onsite
Entry Level
1+ years expBaptist Health Care is a not-for-profit health care system committed to improving the quality of life for people and communities in northwest Florida and south Alabama. The Administrative Assistant will provide administrative support to the department, ensuring efficient operations and maintaining professionalism in all interactions.
Health CareHospitalNon ProfitOncology
Responsibilities
Primary point of contact for department; greeting guest in-person, via telephone and email communications. Performs receptionist duties by greeting visitors/clients in person and on the telephone, answering routine questions, and directing visitors/callers to the appropriate person or department
Responds to calls and visits from patients, their families and the public at large; determines urgency of the situation. Suggests appropriate referrals. Answers telephones, prioritizes, screens and redirects calls. Answers questions, handles routine matters on own initiative and takes messages
Maintains electronic appointment calendars and department meeting room calendars
Prepares for meetings, notifies participants, prepares agenda, takes and transcribes minutes of special committee meetings, regular meetings
Composes correspondence, memos, reports as requested using word processor, types, formats, edits, proofreads, and reproduces a variety of material including correspondence, memos, reports, charts, statistics, and minutes
Generates standard reports from databases and computerized systems. Track statistics and data
Provides research and administrative support to special projects/meetings. Prepares data on projects/meetings and studies such as analyzing division activities. Gathers, investigates, researches analyzes or studies information impacting organization operations
Coordinates communication with appropriate leaders related to patient recovery, patient experience, and patient referrals in a timely manner
Manages concerns/complaints in a professional, respectful, and effective manner
Assist office management and maintenance
Admits patients to the department for their scheduled procedures. Accurately selects correct medical record number in the computer system by identifying patients name and date of birth. Obtain signature for hospital consent and insurance releases as necessary. Witnesses signature by signing name, date and time
Reconciles collected amounts of patient payments at the end of the day. Prepares cash deposits for daily pickup
Assist in other duties as assigned to support the operational needs of the department and organization
May be required to remain on campus immediately before, during, and after severe weather and/or disasters
Qualification
Required
High School Diploma or Equivalent Required
1-3 years experience in an administrative support role Required
Organized and detail-oriented
Accepts accountability for work product
Use discretion in handling confidential material
Excellent written and verbal communication skills
Self motivated, flexible and tactful when working under deadlines in a team environment
Proficient in Excel, Power Point, and other office automation tools
Ability to work in a matrix environment
Ability handling several tasks at once
Company
Baptist Health Care
Baptist Health Care is a healthcare organization that offers behavioral health, cancer care, and emergency medicine.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Christine Johnson, MBA, PHR, SHRM-CP
Vice President, Chief Human Resources Officer
Joyce Nichols
Vice President and Chief Nursing Officer
Recent News
Modern Healthcare
2025-02-07
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