Vista Care · 18 hours ago
Accounts Payable Specialist
Sheboygan, WI
Full-time
Hybrid
Entry Level
$70K/yr - $75K/yr
2+ years expVista Care provides services to individuals with intellectual and developmental disabilities across multiple states, and they are seeking an Accounts Payable Specialist. This role is responsible for the accurate processing of vendor invoices and payments, maintaining vendor relationships, and ensuring compliance with accounting activities.
Health CareHospitalNursing and Residential CarePersonal Health
Hiring Manager
Robert Sylvester
Responsibilities
Process vendor invoices accurately and in a timely manner, ensuring proper coding, documentation, and approvals prior to payment
Prepare and process weekly and monthly vendor payment runs in accordance with established timelines
Reviewing credit card statements and ensuring adherence to company standards
Maintain vendor master files, including new vendor setup and changes, ensuring accuracy and compliance with internal controls
Perform internal audits of AP vendor additions and changes to ensure data integrity and fraud prevention
Respond to vendor inquiries and resolve discrepancies related to invoices, payments, and account balances
Maintain organized electronic and physical AP records in accordance with retention policies
Manage 1099 vendor maintenance and support annual 1099 preparation and reporting
Post journal entries to the accounting system as assigned
Review AP expense batches for accuracy and completeness prior to posting
Perform monthly reviews of accounts payable balances and outstanding liabilities
Prepare and maintain reconciliations for AP, bank accounts, and credit card transactions
Post bank activity into the accounting system and assist with cash account reconciliations
Support month-end and year-end close processes, including preparation of schedules and audit support
Collaborate with Accounts Receivable to apply cash receipts, process daily invoices and credits, and assist with collection efforts on past-due balances when needed
Communicate professionally with internal departments to resolve billing, coding, and approval issues
Assist with ad hoc accounting projects, reporting, and process improvement initiatives
Perform other duties as assigned by Vista Care leadership
Qualification
Required
Must be at least 18 years of age
2+ years of experience in accounts payable, accounting, or finance; additional experience may substitute for formal education
Proficiency in computer technology including, but not limited to: Microsoft Excel, Google Workspace, and automated accounts payable systems
Experience with general ledger accounting, reconciliations, and month-end close processes
Mastery of basic accounting principles
Strong attention to detail and accuracy
Excellent organizational and time-management skills with the ability to meet consistent deadlines
Effective problem-solving and analytical skills
Strong written and verbal communication skills, including professional telephone etiquette
Ability to work independently while also collaborating effectively across departments
Maintains a high degree of professionalism, confidentiality, and ethical standards
Ability to function well in a fast-paced environment and adapt to changing priorities
Preferred
Associate's degree in Accounting or related field preferred; equivalent work experience will be considered
Company
Vista Care
Vista Care is a service and support organization that provides specialized, supportive services to a diverse population.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Liz Olive
Chief Executive Officer
Dave Sneddon
Chief Operating Officer
Company data provided by crunchbase