Odyssey Systems · 4 days ago
Senior Administrative Professional
Niceville, FL
Full-time
Onsite
Senior Level, Lead/Staff
10+ years expOdyssey Systems is a world-class technical, engineering, and integration company serving the warfighting ecosystem. They are seeking an experienced Senior Administrative Professional to provide administrative and office management support to leadership, including preparing reports, managing calendars, and coordinating meetings.
ConsultingProject ManagementTechnical Support
No H1B
Security Clearance RequiredU.S. Citizen OnlyHiring Manager
Scott Bingham
Responsibilities
Prepare reports, papers, and briefings IAW DAFH 33-337 and AFMC communications policies/templates
Prepare correspondence IAW AFMAN 33-326
Provide administrative assistance such as writing/editing emails, drafting memos, and preparing communications on leadership’s behalf
Maintain appointment calendars and conference room schedules; assist leadership with scheduling and calendar updates/changes
Organize and coordinate meetings and conferences, including those involving staff from outside organizations
Collaborate with other organizations within leadership’s span of responsibility to proactively plan future engagements; make inquiries and follow-up when in-depth information is needed
Answer telephones, forward messages, respond to routine queries, and screen/direct incoming calls or visitors
Serve as the organization’s travel clerk using Defense Travel System (DTS) functions IAW the Defense Travel Administrator’s Manual
Assist with coordination, consolidation, analyses, distribution, and monitoring of action items, suspenses, and responses for assigned organization level
Provide inputs and recommendations regarding administrative and office management processes and procedures
Assist with preparation and updates to program office file management documents; maintain comprehensive and accurate records
Prepare agendas, reports, and briefings for staff meetings
Assist with organizational workflows
Perform timekeeper duties (e.g., ATAAPS)
Qualification
Required
Must be a US citizen
Must have and be able to maintain an Active Secret clearance
Bachelor's + 10 years Relevant Experience
Associate's + 15 years Relevant Experience
Reports, papers, and briefings preparation (DAFH 33-337 / AFMC templates)
Correspondence preparation (AFMAN 33-326)
Writing/editing emails, drafting memos, and leadership communications support
Calendar and conference room scheduling
Meeting and conference coordination (including external organizations)
Telephone coverage, routing, and routine query response
DTS travel clerk support
Action item / suspense tracking and monitoring
File management document updates and records maintenance
Staff meeting agendas, reports, and briefings
Workflow support
Timekeeping (ATAAPS)
Strong written communication and editing skills
Strong organizational skills supporting multiple priorities
Ability to collaborate across organizations to support leadership requirements
Preferred
Master's + 7 years Relevant Experience
Benefits
OdysseyCares , a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events.
Company
Odyssey Systems
Odyssey Systems is a consultancy that offers acquisition, project management, medical research, technical support and training.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Matthew Kasberg
Chief Executive Officer
Bobby King
Vice President Operations
Recent News
Washington Technology
2025-10-28
Washington Technology
2025-09-16
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