BRS · 15 hours ago
Administrative Assistant
Grand Prairie, TX
Full-time
Onsite
New Grad, Entry Level
$37/hr - $37/hrTekPro Support Services, LLC (TSS) is a Government Consulting and Contracting firm supporting federal agencies and military installations throughout the world. They are currently seeking an Administrative Assistant to support their mission in Grand Prairie, TX, assisting the Department of Homeland Security with various clerical and administrative duties.
AdviceBusiness DevelopmentManagement Consulting
Responsibilities
Composing, typing, and entering information into the computer. Enter data from paper or electronic form into computer database and/or electronic spreadsheets
Prepares correspondence, documentation or mailing labels, copying data from one record to another and files records accordingly
Receives sorts, distributes mail, separates documents, number forms and photocopies documents using photocopier. Prepare outgoing mail for delivery, to include overnight-express services and use of on-line express mail services
Perform general clerical duties in setting up meetings and teleconferences. This will require the scheduling and set up of conference rooms and arranging and disseminating information regarding teleconferences. Attend meetings as requested. Prepares and distributes agenda, as needed, takes minutes/notes on meetings’ activities, and distributes minutes to appropriate personnel. Coordinates and distributes interoffice communications
Assist in the inventory, maintenance, purchase and dissemination of routine supplies
Collects and disseminates Government Owned Vehicle mileage and maintenance information on a monthly basis or as required
Maintain shared computer drive file folders for completed Facility Security Assessments, completed Facility Security Assessment databases, and Facility Security Committee memorandums. Hard copy and electronic files will be maintained as directed
Assemble and disseminate routine reporting requirements. These reports will be updated and submitted at a frequency determined by the on-site FPS personnel
Act as liaison between FPS field personnel and DHS help desk services in support of IT, telephone and other services. This will include the initiation, follow-up, resolution and close-out of trouble tickets or helpdesk requests
Track assigned 3155 case control numbers issued from the FPS Mega Center ensuring all reports have been completed and submitted. All reports are to be directed to the FPS field personnel for appropriate review and approval
As required, provide assistance in support of the FPS Security Management Branch Law Enforcement Security, Countermeasures, and Protective Security Officer program in areas the organizations facility portfolio, spreadsheets, protective security officer inspection reports and spreadsheet / data base maintenance
Maintain, issue and control facility keys through issuance, hand receipt and inventory
Timekeeping duties for their areas pertain to assisting, inputting, reviewing, and maintaining all areas in payroll
Make travel arrangements or work with travel agencies to coordinate transportation and accommodations and/or off-site meeting facilities. Responsible for completing critical incident travel arrangements for personnel. Supports regional emergencies, taskings or projects as directed
Perform Human Resources administrative functions and tasks, as directed
Qualification
Required
Demonstrate proficiency in Microsoft Window based computer software and be familiar with basic computer programs to include Microsoft Office Suite
Accurate spelling, typing and attention to detail are necessary
Must have ability to compile and organize reports
Contractor shall use conventional office equipment and associated supplies provided by the Government (desk, filing cabinets, telephone, facsimile, PC computer system, intercom system, photocopier, paper, pens, pencils, staples etc.)
Benefits
Paid holidays
Paid time off including sick and vacation leave
Medical, dental and vision insurance
Flexible spending accounts
Short and long term disability
Company paid life insurance
401(k) with a company match
Discretionary profit sharing
Tuition reimbursement
Company
BRS
BRS is an advisory firm that specializes in bid coaching, tenders, project performance, procurement, and organization development services.
Founded in 2009
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Kym Williams
Managing Director
Nicole Williams
Founder & Director
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