Penhall Company and Penhall Technologies · 1 day ago
Administrative Assistant
San Diego, CA
Full-time
Onsite
Entry Level
1+ years expPenhall Company is seeking an Administrative Assistant to support the branch’s daily operations by providing professional and efficient administrative support. The role involves interacting with internal teams and external stakeholders to ensure timely execution of business processes, contributing to the overall success of the branch.
Building MaterialReal Estate
Hiring Manager
Jannelle R.
Responsibilities
Process billing and assist with collections to ensure timely and accurate invoicing and cash flow
Compile employee time, production data, and payroll records, including certified payroll, in compliance with company and regulatory requirements
Support new employee onboarding including paperwork, safety training scheduling, and DOT compliance through DISA software
Serve as the first point of contact by answering incoming calls, handling routine inquiries, and directing more complex matters to the appropriate personnel
Prepare reports, spreadsheets, and documentation for internal use, including analysis and data comparisons as needed
Manage the execution and routing of contracts, subcontracts, and change-order documents for supervisor review and signature
Coordinate mail services, shipping/receiving of packages, and manage office supply deliveries and inventory
Arrange travel, hotel accommodations, and per diem logistics for field staff in accordance with project requirements
Collaborate with internal stakeholders across the company, including field staff, operations, sales, and administrative teams in other branches and at corporate headquarters
Assist with additional administrative tasks and projects as assigned by the supervisor, contributing to smooth and effective branch operations
Maintain a high level of confidentiality, professionalism, and emotional intelligence when interacting with team members and external contacts
Qualification
Required
Strong customer service and interpersonal skills
Proficient verbal and written communication skills
Ability to maintain confidentiality at all times
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office systems
Strong organizational and time management skills, with the ability to multitask and prioritize in a fast-paced environment
Working knowledge of payroll processing, certified payroll, billing, accounts payable (A/P), and collections/accounts receivable (A/R)
High school diploma or equivalent industry experience required
1–2 years of business or industry-related administrative experience required
Preferred
Familiarity with construction industry terminology, procedures, and administrative practices is a plus
Knowledge or familiarity with VISTA is a plus
Experience in a construction or related service environment preferred
Company
Penhall Company and Penhall Technologies
Penhall launched operations in 1957 with a single flat saw and a singular commitment to providing the highest level of services to its clients.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2023-12-21Acquired
Leadership Team
Greg Rice
President and Chief Executive Officer
Lee Barnett
Chief Financial Officer
Recent News
Company data provided by crunchbase