Blue Forest · 1 day ago
Executive Assistant to the CEO
United States
Full-time
Remote
Senior Level
$92K/yr - $110K/yr
7+ years expBlue Forest is a conservation finance non-profit focused on advancing ecosystem restoration through financial innovation. The Executive Assistant to the CEO will provide high-level administrative support to the CEO and Executive Leadership Team, manage special projects, and facilitate communication between various stakeholders.
Environmental ConsultingFinancial ServicesSustainability
Responsibilities
Provide high-level confidential administrative support to the CEO first and foremost, and the Executive Leadership Team
Manage the CEO’s calendar, schedule meetings, and coordinate scheduling with internal and external stakeholders
Manage special projects for the Office of the CEO
Draft and proofread written communications, presentations, and reports
Lead project management for CEO initiatives, including timelines, stakeholder coordination, progress tracking, and completion
Plan and execute CEO-led meetings and events, managing logistics, materials, and follow-up
Prioritize and manage meeting and information requests, ensuring timely follow-up and resolution
Coordinate domestic and occasional international travel, including itineraries, logistics, and expense reimbursements for the CEO, and when needed, across the Executive Leadership Team
Maintain Office of the CEO contacts and communications in the CRM, ensuring accurate record-keeping and information integrity
Support cross-functional collaboration by scheduling Executive Leadership Team meetings, preparing agendas, and tracking action items
Support internal communications, disseminating information across the organization, and being a main point of contact for Executive and Senior Leadership Teams
Work in close coordination with the External Affairs team to plan and execute external events, funder meetings, and strategic initiatives led by the Office of the CEO
Conduct background research, gather information, and prepare briefings to support CEO decision-making
Manage Blue Forest’s Google Voice inbox and coordinate timely responses to voicemails
Support relationships with external partners and funders through coordination and follow-up on CEO-led engagement
Research, plan, and execute key leadership and operational projects
Prepare agendas, pre-read materials, meeting minutes, presentations, and reports for CEO led meetings, ensuring accuracy and timeliness
Partner with cross-functional teams to ensure alignment and follow-through on organizational goals
Serve as liaison to the Blue Forest Board of Directors, coordinating all logistics and communications with Directors
Lead project and task management related to Board operations, coordinating with all departments to ensure timely submission of information, deliverables, and edits for Board materials
Coordinate logistics for quarterly Board and committee meetings
Maintain accurate and up-to-date Board records and contact lists
Join quarterly Board meetings to support meeting facilitation and take meeting minutes
Qualification
Required
Significant experience (7+ years) supporting senior executives, ideally within the nonprofit or philanthropic sector
Outstanding written and verbal communication skills
Experience managing board governance and effective meeting facilitation
Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, and external partners
Exceptional organizational and time-management skills, with strong attention to detail
Demonstrated ability to handle confidential information with discretion and professionalism
High proficiency in Microsoft Office, Google Workspace, Asana, Slack, virtual meeting platforms (e.g., Zoom), and ability to quickly learn tools and systems (e.g. Ramp)
Familiarity with nonprofit governance and board relations
Comfort working remotely, across time zones, and occasionally outside standard business hours for time-sensitive needs
Preferred
Working knowledge of donor databases or CRM systems (e.g. Hubspot) preferred
Benefits
100% employer-paid health, dental, and vision coverage; subsidized coverage for dependents
Access to a 401(k) retirement plan with a 5% employer match
4 weeks paid vacation and 17 paid holidays; paid sick time and volunteer time
3 months of paid family leave
Employer-paid life and long-term disability insurance
Access to Dependent Care FSA and Health FSA
Public Lands Exploration stipend (reimbursements for visits to National Forests, county parks, etc.)
Monthly Home Office stipend or co-working space provided
Dependent care costs are subsidized for business travel
Additional stipends for health & wellness, home internet, and cell service
Financial support for professional development
Company
Blue Forest
Blue Forest is a non-profit conservation finance organization.
11-50 employees
Funding
Current Stage
Early StageTotal Funding
$25.23MKey Investors
IBank CaliforniaInnovative Finance for National Forests Grant Program
2024-09-03Debt Financing· $25M
2023-05-31Grant· $0.23M
Leadership Team
Zach Knight
Co-Founder and CEO
Recent News
Company data provided by crunchbase