Workrise · 2 days ago
Specialist, Accounts Receivable Operations
United States
Full-time
Hybrid
Mid Level
3+ years expRigUp is a source-to-pay solution built for the energy sector, empowering leading energy companies through software and expert teams. The Specialist, Accounts Receivable Operations will support the full receivables cycle, ensuring accurate invoicing, proactive collections, and collaboration with internal teams and clients to maintain billing accuracy and cash flow.
BillingComplianceEmploymentHuman ResourcesMarketplaceOnline Portals
Responsibilities
Prepare, validate, and submit client invoices accurately and on time according to contract terms and client-specific requirements
Reconcile timekeeping, expense, and payroll data to confirm accuracy prior to billing
Track and manage purchase orders (POs), cost codes, and work orders to ensure proper funding and approval alignment
Submit and monitor invoices through client and third-party systems (OpenInvoice, Ariba, Cortex, Fieldglass, or other VMS tools)
Audit and maintain complete supporting documentation including jobsheets, client approvals, and project references
Collaborate with Payments, Payroll, and Accounting teams to resolve discrepancies and ensure data integrity prior to revenue recognition and invoice submission
Track submission progress and contribute to month-end reporting
Manage accounts receivable aging for assigned portfolios to ensure prompt payment and minimal delinquency
Conduct consistent outreach to client contacts and intermediaries to confirm invoice receipt, resolve disputes, and secure payment commitments
Log all communications, payment activity, and resolution updates within collections software for visibility and continuity
Partner with Sales, Account Management, and Operations to address recurring issues, coordinate on approvals, and enhance customer experience
Work with Managed Service Providers (MSPs) and vendor management intermediaries to ensure compliance with payment and approval processes
Support reconciliation of unapplied cash and assist Accounting during monthly close to ensure accuracy in financial reporting
Monitor client trends, flag potential risks, and communicate delays or anomalies to leadership for resolution
Collaborate with Sales, Account Management, and Customer Support teams to align on client status, open issues, and strategic account priorities
Partner with broader Financial Operations functions (Payroll, Payments, Invoicing, Cash, Credit, and Collections) to resolve complex account reconciliations or delinquent balances
Participate in audits and process reviews, ensuring documentation and reporting meet internal and client standards
Coordinate with Data, Systems, and Engineering teams to enhance process automation, reporting accuracy, and system integration
Identify and communicate recurring process challenges; propose improvements and support implementation of new workflows or documentation updates
Contribute to team meetings, training sessions, and cross-functional initiatives that strengthen collaboration and operational consistency
Qualification
Required
Bachelor's degree in Accounting, Finance, Business Administration, or equivalent experience
3+ years of experience in invoicing, billing, collections, or accounts receivable, preferably within staffing, labor services, or energy industries
Hands-on experience with ERP systems (NetSuite or comparable) and collections software for tracking activity and communications
Strong understanding of purchase order management, cost code tracking, work order reconciliation, and customer reporting
Proficiency with third-party invoicing and Vendor Management Systems (VMS) such as OpenInvoice, Ariba, or Fieldglass
Strong analytical and problem-solving abilities with exceptional attention to detail
Proven ability to manage priorities and deadlines in a fast-paced, high-volume environment
Excellent written and verbal communication skills, capable of explaining financial information clearly to both technical and non-financial audiences
Demonstrated collaboration skills with Sales, Account Management, and cross-functional Financial Operations teams
Commitment to professional integrity, accuracy, and customer service
Preferred
Experience with oil and gas industry clients (Upstream or Midstream)
Familiarity with Salesforce, Tableau, or Sigma dashboards
Exposure to process automation or AI-supported data validation tools
M&A integration or system migration experience
Benefits
Flexible paid time off for full-time employees
Medical, dental, and vision insurance
Telehealth
401(k) with company matching contribution
Flexible remote work support where applicable
WFH Contribution
Wellness allowance
Calm App
Learning opportunities
Financial planning support
Parental leave
Employee Assistance Program
Pet Insurance
Opportunity to earn bonus, commission, and/or equity
Onsite Gym
Company
Workrise
Workrise is now RigUp. www.linkedin.com/company/rigup RigUp is the source-to-pay solution built for energy.
201-500 employees
H1B Sponsorship
Workrise has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2020 (2)
Funding
Current Stage
Late StageTotal Funding
$752.5MKey Investors
Baillie GiffordAndreessen HorowitzFounders Fund
2021-05-20Series E· $300M
2020-03-23Series D· $28.7M
2019-10-11Series D· $300M
Leadership Team
Michael Witte
CEO & Co-Founder
Xuan Yong
Chairman / Co-Founder
Recent News
2025-09-06
Built In Austin
2024-05-20
Company data provided by crunchbase