Archdiocese of Chicago · 18 hours ago
Secretary - St. Edward - Chicago - Vic. II
Chicago, IL
Full-time
Onsite
Entry Level
$17/hr - $22/hr
3+ years expThe Archdiocese of Chicago serves over 2.2 million Catholics and is seeking a Secretary to manage front desk operations and assist with parish communications. The role involves collaboration with staff, records management, and support for parish events and activities.
CommunitiesEventsNon ProfitReligion
Responsibilities
Greet callers and guests, take messages, route calls and parish emails appropriately
Provide general information and assistance regarding parish activities, procedures, and services
Work collaboratively with staff, office volunteers, the Pastor, and the Operations Director
Report directly to the Operations Director; overall supervision provided by the Pastor
Maintain parish files in an organized and timely manner
Record parishioner donations in Parish SOFT, and manage offertory envelope mailing through Our Sunday Visitor
Record sacramental records and provide copies as requested, following Archdiocesan guidelines
Record and track mass intentions and associated payments for masses, weddings, and funerals
Perform routine office functions including copying, scanning, faxing, mail sorting, and scheduling meetings
Prepare correspondence, reports, and documents using Microsoft Office and Google Docs
Prepare special mailings, invoices, and payment processing
Maintain parish calendar for all activities
Manage office supply inventory, ensuring adequate forms, paper, and sacramental certificates
Prepare collection bags for all services, including second collections and holy days
Assist in planning and executing parish events and meetings, including assigning and supervising volunteers as needed
Maintain discretion and respect privacy when handling sensitive, personal, financial, or internal matters
Assist with weekend announcements, prayer of the faithful, bulletins, and second collection materials
Support parish communications via: Weekly bulletin preparation, social media updates
Website content management
Perform other assignments and projects assigned
Qualification
Required
High School graduate, GED or equivalent
Minimum of 3 years' experience in parish or business office setting, or equivalent combination of relevant education and related work experience
Strong demonstrated knowledge of Microsoft Office products
Familiarity with social media platforms and website software
Excellent organizational and time management competencies
Strong verbal and written communications, organizational, multi-tasking and interpersonal skills
Ability to work in team environment and has a 'Service Mindset' when working with others
Able to identify issues and propose recommendations/solutions
Can be entrusted with highly confidential information
Strong drive to achieve results
Demonstrate understanding, respect and support of the Catholic Church teaching, mission and values
Benefits
Comprehensive total rewards package
Competitive compensation and benefit programs
Company
Archdiocese of Chicago
Archdiocese of Chicago manages parishes, schools, ministries, and administrative functions for the Archdiocese of Chicago.
10001+ employees
Funding
Current Stage
Late StageLeadership Team
Deacon Don Grossnickle
Various Ministries, Not-For Profit Director, Board Member-Founder
Mark Goebel
Assistant Director, Development and Partnerships - Office of Human Dignity and Solidarity
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